31.1 An employee who is not required (as a term of employment) to supply and maintain a motor vehicle for use when travelling on official business, but when requested by the Head or an authorised employee voluntarily consents to use a vehicle and who is not in receipt of an allowance provided by subclause 31.2 of this clause shall for journeys travelled on official business approved by the Head or an authorised employee be reimbursed all expenses incurred in accordance with the appropriate rates set out in University Policy – Payment of Hire for Use of an Employee’s Own Vehicle.
31.1.1 For the purpose of paragraph 31.1 an employee shall not be entitled to reimbursement for any expenses incurred in respect to the distance between the employee’s residence and the University and the return distance from the University to residence.
31.2 The Vice-Chancellor or nominee may authorise a commuted amount for the hire of motor vehicles or any other conveyance belonging to an employee.
31.3 Where an employee in the course of a journey travels through two or more of the separate areas, payment of hire at the rates prescribed by University Policy – Payment of Hire for Use of an Employee’s Own Vehicle shall be made at the appropriate rate applicable to each of the separate areas to be traversed.
31.4 The Vice-Chancellor may increase the rates prescribed by University Policy – Payment of Hire for Use of an Employee’s Own Vehicle in any case in which the Vice-Chancellor is satisfied that they are inadequate.
31.4.1 Where an employee is required to tow a University caravan on official business, the appropriate rate set out in University Policy – Payment of Hire for Use of an Employee’s Own Vehicle shall be increased by 3.5 cents per kilometre.
31.4.2 Where an employee is required to tow a University trailer on official business, the appropriate rate set out in University Policy – Payment of Hire for Use of an Employee’s Own Vehicle shall be increased by two cents per kilometre.
31.5 The rates of hire for the use of an employee’s own vehicle on official business shall be as shown in University Policy – Payment of Hire for Use of an Employee’s Own Vehicle.
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