Human Resources - Human Resources Forms

FOR INFORMATION AND FORMS RELATING TO ACADEMIC PROMOTION OR TENURE, PLEASE REFER WEB SITE MAP ADDRESS Promotions & Tenure Site Map

Please click a related area:

Appointing & Renewing Staff
Casual Staff
Consultants
Job Applications
Leave
Miscellaneous
Sabbatical
Salary, Allowances & Deductions (Payroll)
Superannuation & Salary Packaging (Employee Benefits)
Commencing Professional Development Review (CPDR)
Professional Development Review (PDR)
Performance Appraisal Report (PAR)
Academic Promotion Forms

Forms by Alphabetical Order

A=Academic Staff
G=General Staff

PDF

Word

RTF

Appointing & Renewing Staff:
Approval to Appoint and Renew appointments.	A	G	Approval to Appoint and Renew Appts
This form notifies HR that your new staff member has commenced at the University.	A	G	Commencement of Appointment	Commencement of Appointment	Commencement of Appointment
Used for non-paid University Staff who will need access to facilities within the University – specifically IT related systems access.	A	G	Commencement of Non-university Staff	Commencement of Non-university Staff	Commencement of Non-university Staff
To be completed prior to appointment for jointly funded hospital and UWA positions and in conjunction with the Request to Advertise form.	A		Funding Arrangements for Clinical Academic Position	Funding Arrangements for Clinical Academic Position	Funding Arrangements for Clinical Academic Position
To be completed prior to appointment.	A		Funding Arrangements for Clinical Academic Appointee	Funding Arrangements for Clinical Academic Appointee	Funding Arrangements for Clinical Academic Appointee
Word document template for the position description.		G		Position Description Template	Position Description Template
Notification to HR for the request & commencement of a new fixed term appointment for a new or existing staff member.	A	G	Recommendation to Offer New Employment Contract	Recommendation to Offer New Employment Contract	Recommendation to Offer New Employment Contract
Form to advise HR of the request to initiate an Honorary appointment for a new or existing employee.			Recommendation to Offer Honorary Appointment	Recommendation to Offer Honorary Appointment	Recommendation to Offer Honorary Appointment
Form to advise HR of request to initiate Visiting appointment.			Recommendation to Offer Visiting Appointment	Recommendation to Offer Visiting Appointment
Required to fill this form in before placing the job advertisement.	A	G	Request to Advertise
All members of the selection panel must sign this document on or before the date they receive any documentation pertaining to applicants.	A	G	Statement of Confidentiality
This form allows an employee to outline their request to enter into an AWA.	A	G
For use when negotiating conversion from a casual appointment to fixed term or ongoing.		G	Application for Conversion from Casual
Please use this form to notify HR Services of FTE (roster) changes for staff	A	G	FTE-Roster	FTE-Roster	FTE-Roster
Use this form to notify HR Services of internal staff transfers.		G	Staff Internal Transfer (Fixed Term Appointment)
For use by Managers/Section Heads who want to nominate eligible staff for a fast track appointment			Fast Track Nomination
For use by staff who want to request a review of a fast track nomination			Fast Track Request for Consideration
Academic staff should read the information contained in the Guidelines for the Use of an Academic Portfolio prior to completing the required information and forwarding to the Head of School. All information to be assessed must be provided by the academic staff member under review.	A		Superviser Annual Report	Superviser Annual Report	Superviser Annual Report
This form is a stipend contract for SERN and ICARDA students ONLY.			Sponsored Student Stipend
This form is a stipend contract for AusAid Students ONLY.			AUSaid Student Stipend
For use when seeking to continue employment beyond 2 years when previous appointmen(s) has/have not been advertised.			Application for Exemption to Advertising
To be completed by employee when commencing employment.	A	G	Leave Declaration when Commencing Employment
			Pre-retirement Contract	Pre-retirement Contract	Pre-retirement Contract

Casual Staff
Form to advise HR of the request to initiate a casual contract for a new or existing casual employee.		G	General Staff Casual Employment Agreement	General Staff Casual Employment Agreement	General Staff Casual Employment Agreement
Instruction to appointment a Casual Academic performing a teaching function.	A		Casual Academic Employment Agreement	Casual Academic Employment Agreement	Casual Academic Employment Agreement
Form to advise HR of the request to initiate a casual contract for a new or existing ELICOS casual employee.	A	G	ELICOS Casual Employment Agreement	ELICOS Casual Employment Agreement	ELICOS Casual Employment Agreement

Consultants:
			Consultative Activity Report to VC
			Consultative Annual Activity Report
			Consultative Application
			Consultative Disclaim Letter

Job Applications:
Applicants for all professional vacancies are required to complete an application form for each position applied. Please select one of the formats: PDF, Word or RTF.	A		Academic Vacancy Application	Academic Vacancy Application	Academic Vacancy Application
Applicants for all professional vacancies are required to complete an application form for each position applied. Please select one of the formats: PDF, Word or RTF.		G	Professional & General Staff Vacancy Application	Professional & General Staff Vacancy Application	Professional & General Staff Vacancy Application

Leave:
This form is to be used by staff with ESS approval access, who wish to delegate leave and qualifications approval to another officer. It is also used to apply for full departmental ESS access which allows the applicant to access staff details, PDR etc. for the nominated entity (i.e. Faculty, School).	A	G	Leave Approval Delegation and Full Departmental Access
Enter into the Deferred Salary Scheme for downloading this form and returning to HR.	A	G	Deferred Salary Scheme
Please complete all sections of this agreement and submit for authorisation with the Staff Leave form advising periods of purchased leave.		G	Purchased Leave
Open this PDF form, fill it out and forward to the relevant delegated supervisor for approval prior to forwarding to HR Services for processing.	A	G	Staff Leave Application
If you were employed by an Australian public higher education institution, Commonwealth Government Department or Western Australian Government Department you are entitled to recognition of this service for long service leave and sick leave purposes.	A	G	Recognition of Prior Service
Complete Section 1 and forward with three copies of your study leave report to the Head of School.		G	Study Leave - Professional Staff
This form is for all staff proceeding on parental leave, including partner leave. In particular note the requirements of the employee declaration on page three of the form.	A	G	Parental Leave Application
Request form for employees seeking review of a decision to refuse a request for flexible work or leave arrangements.			Flexible Work and Leave - Refusal of Request

Miscellaneous:
Please submit a copy of your current resume along with this application.	A	G	Mobility Application
A form that helps business units analyse their HR functions internally.			Self Audit Tool
Please note that before you can have access to Alesco, you will require an ADMIN account - through IT Services. If you don't already have an account, you need to apply by contacting the ITS Security Officer on 1515. Note: Please allow at least 3 days (from receipt) to process your application	A	G	Alesco Access Form
Home Based Work Application is the form which needs to be completed and authorised to formalise a working arrangement between the University and the employee. This does not include one off, ad-hoc or irregular University work at home.			Home Based Work Application
			Living Away From Home Allowance (LAFHA) Claim
			Ongoing Contingent	Ongoing Contingent	Ongoing Contingent
	A	G	Staff Development Grant Application

Sabbatical:
This is not a formal application but rather an indication for planning purposes.	A		Sabbatical Intent Application
Submit this application in duplicate to the Head of School for approval by the Dean. Applications must be submitted at least 6 months prior to the intended commencement of the leave.	A		Sabbatical Application Part 1	Sabbatical Application Part 1	Sabbatical Application Part 1
This form should be completed at least two months prior to the commencement of sabbatical and forwarded to Human Resources.	A		Sabbatical Application Part 2	Sabbatical Application Part 2	Sabbatical Application Part 2
Complete Section 1 and forward with three copies of your sabbatical report to the Head of School.	A		Sabbatical Report

Salary, Allowances & Deductions (Payroll):
An application for reclassification may be initiated by the Occupant or by the School.	A	G	Application For Reclassification General Staff
This is used to advise HR of account (BU, Account or PG) changes to staff salary.	A	G	Account Changes	Account Changes	Account Changes
This form is intended for part-time employees only. Full-time employees should complete an Overtime/Time off In Lieu (TOIL) form.		G	Additional Hours	Additional Hours	Additional Hours
Please forward completed form to Human Resources, M350 for payment. Parking fees should be reimbursed through School/Admin department’s petty cash.	A	G	Claim For Use Of Private Vehicle
Please forward completed form to Human Resources for payment.	A	G	Higher Duties Allowance	Higher Duties Allowance	Higher Duties Allowance
Payments for examinations to International English Language Testing System.			IELTS Examination Payments
Please forward completed form to Human Resources for payment.		G	Meal Allowance During Overtime Claim
Please forward completed form to Human Resources for payment.	A	G	One-Off Payment	One-Off Payment	One-Off Payment
The University may require an employee to work reasonable overtime at overtime rates.		G	Overtime or TOIL	Overtime or TOIL	Overtime or TOIL
Please forward completed form to Human Resources for payment.	A	G	Per Diem Payment
This form notifies HR of changes to your Bank details. Please forward completed form to Human Resources for payment.	A	G	Salary Transfer Authorisation	Salary Transfer Authorisation	Salary Transfer Authorisation
An application may be submitted on the grounds of excellent performance and/or additional duties.		G	Salary Progression Application
	A	G	Staff Member Leaving UWA	Staff Member Leaving UWA
Download the form and fill out the details related to the work performed by the casual staff member.		G	Timesheets - General Staff
Parking deduction authorisation – only for those car pooling.	A	G	Parking Car Pooling Deduction	Parking Car Pooling Deduction	Parking Car Pooling Deduction
Parking deduction authorisation form.	A	G	Parking Deduction Authorisation	Parking Deduction Authorisation	Parking Deduction Authorisation
	A	G	Parking Deduction Cancellation
			Change to Reporting Relationship

Superannuation & Salary Package: (Employee Benefits)
Please send this form to Superannuation Coordinator, HR Services, M350.	A	G	Award Contribution Conversion
Election to only contribute half-contributions to UniSuper.	A	G	Half Contribution Membership
Download this form, ensure you fill out all the details on the first page, and ensure you sign and have a witness sign the last page and then please send to the Benefits Officer, HR Services, M350	A	G	Salary Packaging Agreement
Form to authorise the Salary Packaging of a Briefcase, Mobile Phone or a Tool of the Trade (conditions apply).	A	G	Salary Packaging Briefcase - Mobile Phone - Tools of Trade
Form to authorise the Salary Packaging of Childcare, including After School Care, Vacation Care and UniSport for Kids (conditions apply).	A	G	Childcare Salary Packaging
Form to authorise the Salary Packaging of a Laptop, Portable Printer, PDA or Electronic Diary (conditions apply).	A	G	Salary Packaging Laptops Printers
Form to authorise the Salary Packaging of your both your employee contribution and/or voluntary contribution (conditions apply).	A	G	Salary Packaging Superannuation
Complete this form to commence, change or cancel regular voluntary contribution.	A	G	Unisuper Voluntary
Form to identify expenditure on a salary packagible item you wished to be reimbursed for and therefore have the cost deducted as a Salary Packaging item.	A	G	Salary Packaging Reimbursement Claim
Statutory Declaration for use with Salary Packaged items	A	G	Personal Statutory Declaration
Form to claim Self Education Expenses as salary packaging items.	A	G	Salary Packaging Self Education
Form to claim Professional Expenses and Union Deducations as salary packaging items.	A	G	Salary Packaging - Professional Expenses - Union Membership Statutory Declaration
Form to Salary Package Corporate Fitness and Health & Fitness Centre membership at the UWA Sports and Recreation Association Inc.	A	G	Salary Packaging - UWA Sports
Form to Salary Package Financial Advice and Income Protection.	A	G	Salary Packaging - Financial Advice & Income Protection
Form to Salary Package In House Benefits.	A	G	Salary Packaging - In House Benefits

Commencing Professional Development Review (CPDR)
Guidelines on preparing for the PDR for new staff or existing staff who have changed role (CPDR)				UWA CPDR Procedures
Professional Development Review (PDR)
Guidelines on preparing for the Professional Development Review (PDR)				UWA PDR Procedures

Performance Appraisal Report (PAR)
Guidelines for the completion of a Performance Appraisal Report				UWA PAR Procedures

Academic Promotion Forms:
			Form1 - Application for Academic Promotion - Cover Sheet Nomination of Assessors	Form1 - Application for Academic Promotion - Cover Sheet Nomination of Assessors
			Form2 - Application for Academic Promotion - Cover Sheet Comments by Head of School and Dean	Form2 - Application for Academic Promotion - Cover Sheet Comments by Head of School and Dean
			Form3 - Application for Academic Promotion - Nomination of Assessors Head of School	Form3 - Application for Academic Promotion - Nomination of Assessors Head of School

Human Resources Forms

Appointing & Renewing Staff:

Casual Staff

Consultants:

Job Applications:

Leave:

Miscellaneous:

Sabbatical:

Salary, Allowances & Deductions (Payroll):

Superannuation & Salary Package:(Employee Benefits)

Commencing Professional Development Review (CPDR)

Professional Development Review (PDR)

Performance Appraisal Report (PAR)

Academic Promotion Forms:

Superannuation & Salary Package:
(Employee Benefits)