Web Position Information Help Page
Position Description and Advertisement Page Requirements
The position information and documentation search through WebDrawer should be accessed with either Netscape or Internet Explorer version 4.x or greater and is best viewed with a desktop resolution of 800 x 600. Full requirements are available in the FAQs.
Quick Tour
You can get to the Standard Position Descriptions Search from here by clicking on LOGON TO THE TRIM WEBDRAWER button at the bottom of this page.
You will then be presented with the WebDrawer Powersearch Page. Webdrawer can now only be used to access position documentation including position descriptions, standard position descriptions and advertisements.
Searching for Position Information
Searching for Position Documentation
The way that position documentation is titled has now been changed to make searching easier for you to find the document you require. In most cases you will be able to find the document you are after by doing a title word search.
Searching by Title Word:
Position Descriptions – Type any (or a combination of):
- position title
- position number
- level (use a * after the level to make sure your search picks up split levels)
eg administrative assistant 4*
or 301632
Standard Position Descriptions – Type “standard” and any (or a combination) of:
eg standard administrative assistant
Advertisements – type “advertisement” and any (or a combination) of:
- position title
- position number
- level
eg advertisement 301632
or advertisement administrative assistant 4*
For instructions on more advanced searching see the HR Position Documentation in TRIM and Webdrawer for all UWA Staff user guide
Searching Descriptors and Terms
| Search term |
Description and use |
Notes |
| Title Word |
Position Title |
|
| Title Word |
Type of Document |
Choose from Position Description, Duty Statement, Selection Criteria or Advertisement |
| Title Word |
Position Number |
|
| Title Word |
Level |
General positions are Level 1-10. Academic positions are Level A-E |
| Contact |
Department |
The section of the University to which the position belongs |
| Ref (enter for adverts only) |
Advertisement Number (not available from WebDrawer) |
Academic advertisements begin with "A". Internal advertisements begin with "I". |
| Position Category |
Position Category (not available from WebDrawer) |
Choose from Accounts, Academic, Administrative, Technical, Research, Other. Other includes Security and Child Care. |
| Date Created |
Date Approved |
|
| Date Closed |
Date Closed |
Date an advertisement was closed |
* You may use as many descriptors in the one search field, for example "Position Description Research Officer" to get all position descriptions for the research officer positions.
Notes to Schools and Work area Creating or Revising Position Information
Completing the Position Description form
Do not change the width of columns. The completed form should be no longer than two pages and must include the position information of Title, Position number (if known), work area, Section/Unit, Level, and Position to which responsible. Please note that instructions on how to complete the duty statement can be found here.
General staff selection definitions and descriptors for levels are found at here.
Selection criteria for teaching and research academic positions are found at here. |
Advertising
Please note that the Position Description must be certified by Employee Relations before the position may be advertised.
Please submit the draft advertisement (and academic selection criteria) electronically to Recruitment, once the position has been classified. Please forward the "Request to Advertise" form to Human Resources once the Dean has approved the advertisement. |
Download existing standard Position Descriptions and Selection Criteria
| Search for the required documents on TRIM or through WebDrawer. Open the document, and highlight the text (click the mouse at the top and drag to the bottom). Copy the text and then Paste into an appropriate file (eg Word). |
Download Position Description template
| To download the template for the Position Description click here. |
Other things to note
- Please read the cache and logout information in the FAQs.
- Always allow time for the current page to load. You should see the word Done at the bottom of your browser window when it has finished loading.
- Clicking on the Reload or Refresh button on your browser will refresh the search results.
- The Position Description search facility is available seven days a week from 7 am to 8 pm.
On some browsers, when you are in a Position Description search session and then you go to another website by either using your bookmarks/favourites, or by following a link embedded in an e-mail message, the new web site may be launched from within one of the Position Description search frames. Simply close your browser and try again.
Further Information
If after reading the User Guide and FAQs you still have questions, please do not hesitate to contact us on the numbers below.
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