Human Resources

Part C - Employment Conditions - Allowances

27.   Out of Hours Contact

27.1   For the purpose of this Clause:

27.1.1   On Call - shall mean a written instruction to an employee to remain at the employee’s residence or to otherwise be immediately contactable by telephone or paging system outside of the employee’s normal hours of duty in case of a call out requiring an immediate return to duty.

27.1.2   Availability - shall mean a written instruction to an employee to remain contactable, but not necessarily in immediate proximity to a telephone, outside the employee’s normal hours of duty and be available to respond and return to duty if necessary within 3 hours.

“Availability” will not include situations in which employees carry paging devices, mobile telephones or make their telephone numbers available only in the event that they may be needed for casual contact or recall to work. Recall to work under such circumstances would constitute emergency duty in accordance with subclause 27.8 of this Clause.

27.2   An employee who is authorised by the Head, or by a duly authorised senior employee, to be on “out of hours contact” during that person’s period off duty shall be paid an allowance in accordance with the following formulae for each hour or part thereof that person is on “out of hours contact”

On Call

Level 4 minimum weekly rate    ×      1      ×     18.75 
    37.5   100

Availability

Level 4 minimum weekly rate    ×      1      ×     18.75     ×      50  
    37.5   100   100

Provided that payment in accordance with this subclause shall not be made with respect to any period for which payment is made in accordance with the provisions of Clause 28 – Shift Work – Conditions and Allowance of this Agreement when the employee is recalled to work.

27.3   Where an employee is required to be “on call” or “available” the University shall, if necessary, arrange for a telephone to be installed at the employee’s residence and shall pay connection, disconnection and rental charges involved. If the employee so required to be “on call” or “available” has a telephone already connected the University shall pay all rental charges. Provided that where the University supplies the employee with a mobile telephone the University is not required to pay any rental charges on the employee’s home telephone.

27.4   Where an employee rostered for “on call” or “availability” is recalled for duty during the period for which the employee is on “out of hours contact” then the employee shall receive payment of hours worked in accordance with subclause 27.2 of this Agreement. The “on call” or “availability” allowance prescribed by subclause 27.2 of this Clause shall not be paid in addition to any overtime paid in these circumstances.

27.5   Time spent travelling to and from the place of duty, where an employee rostered “on call” or “availability” is actually recalled to duty, shall be included with actual duty performed for the purposes of overtime payment.

27.6   The minimum payment provisions provided in subclause 24.9 of this Agreement shall not apply to an employee rostered for “out of hours contact” duty.

27.7   An employee in receipt of an “out of hours contact” allowance and who is recalled to duty shall not be regarded as having performed emergency duty in accordance with subclause 27.8 of this Clause.

27.8   Where an employee is called on duty to meet an emergency at a time when he or she would not ordinarily have been on duty, and no notice of such call was given prior to completion of usual duty on the last day of work prior to the day on which called on duty, then if called to duty:

27.8.1   On a Saturday, Sunday or public holiday, otherwise than during prescribed hours of duty he/she shall be entitled to payment at the rate in accordance with subclause 27.2 of this Agreement for a minimum period of 3 hours;

27.8.2   Before or after the prescribed hours of duty on a weekday he/she shall be entitled to payment at the rate in accordance with subclause 27.2 of this Agreement for a minimum period of 2.5 hours.

27.8.3   For the purpose of this Clause, where an employee is recalled more than once, each period of emergency duty shall stand alone in respect to the application of the minimum period of payment, subject to subclause 27.10 of this Clause.

27.9   Time spent travelling to and from the place of duty where an employee is actually recalled to perform emergency duty shall be included with actual duty performed for the purpose of overtime payment.

27.10   An employee recalled to work to perform emergency duty shall not be obliged to work for the minimum period if the work is completed in less time, provided that an employee called out more than once within any such minimum period shall not be entitled to any further payment for the time worked within that minimum period.

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28.   Shift Work - Conditions and Allowance

28.1   Security Shift Work – Conditions and Allowance

The provisions of this Clause apply only to Security employees carrying out shift work. For the purpose of this Clause they will be referred to as Security Employees.

28.1.1   A Security employee engaged on shifts shall work 300 hours within any 8 week period, exclusive of meal breaks.

28.1.2   Shifts will be 8 hours in duration, and the total shift hours in any fortnight will not exceed 88 hours, inclusive of meal breaks

28.1.3   An 8 hour shift comprises 7.5 hours work and a half hour paid meal break

28.1.4   Security employees will be rostered to work during any hour of the day or night on any of the 7 days of the week, including Sundays or public holidays or both.

28.1.5   Roster periods shall continue for at least 14 consecutive days. Rosters shall be available to security employees at least 5 clear working days prior to the commencement of the roster.

28.1.6   A roster may only be altered on account of a contingency which the manager could not have been reasonably expected to foresee. When a roster is altered, the security employee concerned shall be notified of the changed shift at least 24 hours before the altered shift commences.

28.1.7   An employee shall not be rostered on for duty until at least 8 hours have elapsed from the time the security employee's previous rostered shift ended.

28.1.8   An organisational change process is required for a change in the roster pattern hours, or a significant change to the commencement times of shifts, and will consider for example, the impact of family responsibilities.

Commuted shift loading

28.1.9   Security employees are paid a commuted shift loading of 29% on base wage.

28.1.10   The 29% loading is calculated by reference to the historical average shift loadings (15% afternoon and night penalty, and 50% weekend penalty) and roster patterns that took into account average weekends rostered.

28.1.11   The 29% loading is paid on rostered ordinary hours worked.

28.1.12   The 29% loading is not paid on public holidays, overtime, personal leave, carers’ leave, annual leave, long service leave, or the additional week leave given to shift workers.

Public holiday payments

28.1.14   Public holidays worked are paid at two and a half (2.5) times the base rate of pay (ordinary hours of work not including loading or penalty rates).

28.1.15   Employees who are not rostered to work on a Public holiday will be paid at base rate of pay being single time.

Overtime payments

28.1.16   Work performed by an employee in excess of the ordinary hours of the employee’s shift or on a rostered day off shall be paid at overtime rates as outlined in this subclause.

28.1.17   Overtime rates are two (2.0) times the base rate of pay (ordinary hours of work not including loading or penalty rates). This rate applies for Monday to Sunday, but not including Public holidays).

28.1.18   Overtime on a Public holiday is paid at two and a half (2.5) times the base rate of pay (ordinary hours of work not including loading or penalty rates).

28.1.19   Overtime will not be paid as time off in lieu or as flexi time for security employees.

Additional week of annual leave

28.1.20   An employee engaged on shift work who is rostered to work regularly on Sundays and/or holidays shall be allowed one week's leave annually in addition to the normal entitlement to annual recreation leave.

Annual leave loading

28.1.21   Four weeks of annual leave attracts 17.5% leave loading.

28.1.22   The additional week’s annual leave in 28.1.20 does not attract payment of the 17.5% leave loading.

28.1.23   There is no 29% loading paid on recreation leave.

Meal Breaks

28.1.24   Paid meal breaks shall be for a period of at least 30 minutes, and no later than 5 hours from the start of the shift, taken in consultation with the other rostered security employees to ensure supervisory coverage at all times.

28.2   Non-Security Shift Work – Conditions and Allowances

28.2.1   An employee engaged on shifts shall work a 75 hour fortnight, exclusive of meal breaks, on the basis of not more than ten shifts of 7.5 hours duration.

Provided also that whenever an agreed alteration to the number of hours per shift has occurred then the allowance per shift shall be varied on a pro-rata basis to reflect any variation to other than 7.5 hours.

Meal Breaks

28.2.2   Meal breaks shall be for a period of at least thirty (30) minutes but not greater than one (1) hour for each meal. Meal breaks are unpaid for non-security shift workers.

Rosters

28.2.3   Employees may be rostered to work on any of the seven (7) days of the week provided that in any roster period no employee shall be rostered for more than six (6) consecutive days.

28.2.4   Roster periods shall begin on Mondays and continue for at least fourteen (14) consecutive days. Rosters shall be available to employees at least three (3) clear working days prior to the commencement of the roster.

(a)   A roster may only be altered on account of a contingency which the Head could not have been reasonably expected to foresee. When a roster is altered, the employee concerned shall be notified of the changed shift on the day before the changed shift commences.

(b)   An employee shall not be rostered for duty until at least eight (8) hours have elapsed from the time the employee's previous rostered shift ended.

(c)   An employee shall not be rostered permanently on one shift unless the employee so elects in writing.

Shift penalties

28.2.5   An employee required to work an afternoon or night shift of 7.5 hours shall, in addition to the ordinary rate of salary, be paid a loading equal to 15% of the first salary point for Level 2 for the period of 7.5 hours for each afternoon or night shift worked.

28.2.6   Work performed during ordinary hours on a Saturday or a Sunday shall be paid for at one and a half (1.5) times the base rate of pay and on a holiday at two and a half (2.5) times the base rate of pay. These rates shall be paid in lieu of the shiftwork allowance prescribed in 28.2.5.

Provided that, subject to agreement between the Manager and the employee, work performed during ordinary rostered hours on a holiday may be paid for at the rate of one and a half (1.5) times and the employee may, in addition, be allowed a day's leave with pay to be added to the employee's annual leave or to be taken at some other time within a period of one (1) year if the employee so agrees.

The number of days of leave in lieu accumulated under this subclause shall not at any time exceed five (5) days.

28.2.7   An employee rostered off on a holiday shall be paid at ordinary rates for such day, or, subject to agreement between the Head and the employee, be allowed a day's leave with pay in lieu of a holiday to be taken at some other time within a period of one (1) year.

Annual leave

28.2.8   An employee engaged on shift work who is rostered to work regularly on Sundays and/or holidays shall be allowed one week's leave annually in addition to the normal entitlement to annual recreation leave.

28.2.9   The additional week of leave does not attract payment of the annual recreation loading.

Overtime

Work performed by an employee in excess of the ordinary hours of the employee's shift or on a rostered day off shall be paid the following overtime rates:

28.2.10   Monday to Sunday, not including public holidays, paid at two (2.0) times the base rate of pay (ordinary hours of work not including loading or penalty rates).

28.2.11   Public holidays overtime is paid at two and one half of the base rate of pay (ordinary hours of work not including loading or penalty rates)

Vehicle mileage

28.2.12   Where an employee, other than Security Staff, begins or ceases a shift and no public transport is available between the employee's residence and the University, the employee shall be reimbursed the appropriate rate of hire prescribed in Clause 31 - Payment of Hire for use of an Employee’s Own Vehicle if the employee uses a motor vehicle for the journey between the employee's residence and the University and/or return.

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29.   Higher Duties Allowance

29.1   An employee, other than a relieving employee classified above Level 3, who is directed by the Head or duly authorised senior employee to act in an office which is classified higher than the employee’s own office and who performs the full duties and accepts the full responsibilities of the higher office for a period of 5 consecutive working days or more, shall, subject to the provisions of this Clause, be paid an allowance equal to the difference between the employee’s own salary and the salary the employee would receive if the employee were permanently appointed to the office in which the employee is so directed to act.

29.2   Where the full duties of a higher office are temporarily performed by two or more employees they shall each be paid an allowance as determined by the Vice-Chancellor or nominee. Where an employee is directed to perform a portion of the duties and responsibilities of the position in which the employee is required to act then the allowance prescribed by this subclause shall be varied on a pro-rata basis to the full allowance which would otherwise be payable.

29.3   Where a relieving employee classified above Level 3 acts in an office or offices classified one class higher than the employee’s own office for a continuous period exceeding 4 weeks, the employee shall be paid a higher duties allowance as prescribed in subclause 29.1 of this Clause for all that part of such period in excess of 4 weeks.

29.4   Where a relieving employee classified above Level 3 acts in an office classified two or more classes higher than the employee’s own office, the employee shall be paid a higher duties allowance as prescribed in subclause 29.1 of this Clause.

29.5   Where an employee who has qualified for payment of a higher duties allowance under this Clause is required to act in another office or other offices classified higher than the employee’s own office for periods less than 5 consecutive working days without any break in acting service, the employee shall be paid a higher duties allowance for such periods. Provided that payment shall be made at the highest rate the employee has been paid during the employee’s term of continuous acting or at the rate applicable to the office in which the employee is currently acting, whichever is the less.

29.6   Where an employee is directed to act in an office which has an incremental range of salaries, the employee shall be entitled to receive an increase in higher duties allowance equivalent to the annual increment the employee would have received had the employee been permanently appointed to such office. Provided that acting service with allowances for acting in offices of the same classification or higher than the office during the 18 months preceding the commencement of so acting shall aggregate as qualifying service towards such an increase in the allowance.

29.7   Where an employee who is in receipt of an allowance granted under this Clause and has been so for a continuous period of 12 months or more, proceeds on:

29.7.1   A period of normal annual leave; or

29.7.2   A period of any other approved leave of absence of not more than 1 calendar month, the employee shall continue to receive the allowance for the period of leave.

Provided that this subclause shall also apply to an employee who has been in receipt of an allowance for less than 12 months if during the employee’s absence no other employee acts in the office in which the employee was acting immediately prior to proceeding on leave and the employee resumes in the office immediately after leave. For the purpose of this subclause the expression “normal annual leave” shall mean an annual period of recreation leave of 4 weeks (5 weeks in the case of regular shift workers), and shall include any of the holidays and leave in lieu accrued during the preceding 12 months taken in conjunction with such annual recreation leave.

29.8   Where an employee who is in receipt of an allowance granted under this Clause proceeds on:

29.8.1   A period of annual leave in excess of the normal; or

29.8.2   A period of any other approved leave of absence of more than 1 calendar month, the employee shall not be entitled to receive payment of such allowance for the whole or any part of the period of such leave.

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30.   Travelling Allowance

30.1   An employee who travels on University business shall be reimbursed actual reasonable expenses subject to the provision of receipts.

30.2   Where an overnight stay is involved an employee who claims reimbursement on the basis of actual expenses may claim an allowance of $20 per day for incidental expenses for which no receipts are required. Provided that where an overnight stay is involved, the maximum amounts to be paid by the University for Accommodation, meals and incidental expenses shall not exceed that shown in Schedule D – Travelling Allowance.

30.3   An employee may apply to the Head for a cash advance to cover accommodation, meals and incidental expenses.

30.3.1   On production of receipts, and with the prior approval of the Head, the University will reimburse the employee for any reasonable additional costs of child care or care for other dependent relatives incurred during periods of travel intrastate, interstate or overseas, where such travel is required by the University.

30.3.2   Where the employee chooses to take the dependants on any business trip the approval of the Head is required for costs outlined in 30.3.1.

30.3.3   The University shall not be liable for any costs for fares and accommodation for dependants accompanying an employee on any business trip.

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31.   Payment of Hire for Use of an Employee’s Own Vehicle

31.1   An employee who is not required (as a term of employment) to supply and maintain a motor vehicle for use when travelling on official business, but when requested by the Head or an authorised employee voluntarily consents to use a vehicle and who is not in receipt of an allowance provided by subclause 31.2 of this Clause shall for journeys travelled on official business approved by the Head or an authorised employee be reimbursed all expenses incurred in accordance with the appropriate rates set out in University Policy – Payment of Hire for Use of an Employee’s Own Vehicle.

31.1.1   For the purpose of subclause 31.1 an employee shall not be entitled to reimbursement for any expenses incurred in respect to the distance between the employee’s residence and the University and the return distance from the University to residence.

31.2   The Vice-Chancellor or nominee may authorise a commuted amount for the hire of motor vehicles or any other conveyance belonging to an employee.

31.3   Where an employee in the course of a journey travels through 2 or more of the separate areas, payment of hire at the rates prescribed by University Policy – Payment of Hire for Use of an Employee’s Own Vehicle shall be made at the appropriate rate applicable to each of the separate areas to be traversed.

31.4   The Vice-Chancellor may increase the rates prescribed by University Policy – Payment of Hire for Use of an Employee’s Own Vehicle in any case in which the Vice-Chancellor is satisfied that they are inadequate.

31.4.1   Where an employee is required to tow a University caravan on official business, the appropriate rate set out in University Policy – Payment of Hire for Use of an Employee’s Own Vehicle shall be increased by 3.5 cents per kilometre.

31.4.2   Where an employee is required to tow a University trailer on official business, the appropriate rate set out in University Policy – Payment of Hire for Use of an Employee’s Own Vehicle shall be increased by 2 cents per kilometre.

31.5   The rates of hire for the use of an employee’s own vehicle on official business shall be as shown in University Policy – Payment of Hire for Use of an Employee’s Own Vehicle.

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32.   First Aid: Conditions and Allowance

A staff member who is appointed to act as a First Aid Officer shall receive an allowance of $10.29 per week for such duties and responsibilities. The minimum qualifications of a First Aid Officer shall be the current Vocational Education and Training (VET) approved course “HLTAID003 – Provide First Aid” or equivalent as updated from time to time.

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33.   Other Allowances

Employees within Campus Management are eligible for the following allowances:

33.1   Spray Application - Painters

A painter, who is engaged on spray applications carried out in other than a properly constructed booth approved by the Department of Consumer and Employment Protection shall be paid 41 cents per hour or part thereof, in addition to the rates otherwise stated in this Agreement.

33.2   Toxic Substances

An employee who is using hazardous solvent based adhesives, a "two pack" catalyst system or materials which required the addition of a catalyst hardener and reactive additive shall be paid 48 cents per hour in addition to the rates otherwise stated in this Agreement.

33.3   Asbestos Eradication

33.3.1   Asbestos eradication is defined as work on or about buildings, involving the removal or any other method of neutralisation of any materials which consists of, or contain asbestos.

33.3.2   In addition to the rates prescribed in this Agreement, an employee who is engaged in asbestos eradication (as defined) shall receive $1.16 per hour.

33.4   Dirty Work

An employee employed on excessively dirty work which is more likely to render the employee or his/her clothes dirtier than the normal run of work shall be paid 41 cents per hour in addition to the rates otherwise stated in this Agreement (with a minimum payment of 4 hours when employed on such work).

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34.   Uniforms and Protective Clothing

34.1   Where an employee is required by the University to wear protective clothing (e.g. dust coats, laboratory coats, overalls, gloves) or a uniform the said protective clothing or uniform shall be supplied free of charge.

34.2   3 sets of protective clothing or 3 uniforms shall be supplied on appointment.

34.3   An employee issued with protective clothing or uniforms shall be responsible for the care and maintenance except where infectious and/or hazardous materials are handled.

34.4   The protective clothing or uniforms supplied pursuant to subclause 34.2 of this Clause shall remain the property of the employer. The loss of such articles due to any cause arising out of the neglect or misuse of the employee, may be a charge against the salary of the employee, provided that no charge shall be made in respect of reasonable wear and tear.

34.5   Notwithstanding subclause 34.2 protective clothing and/or uniforms will be replaced at no expense to the employee, when damaged through reasonable wear and tear.

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