Human Resources

Part C - Employment Conditions - Allowances

26.   Higher Duties Allowance

26.1   An employee who is directed by the Manager to act in a position which is classified higher than the employee’s own position and who performs the full duties and accepts the full responsibilities of the higher position for a period of five consecutive working days or more, shall, subject to the provisions of this clause, be paid an allowance equal to the difference between the employee’s own salary and the salary the employee would receive if the employee were permanently appointed to the position in which the employee is so directed to act.

26.2   Where the full duties of a higher position are temporarily performed by two or more employees they shall each be paid an allowance which fairly reflects their performance of the duties. Where an employee is directed to perform a portion of the duties and responsibilities of the position in which the employee is required to act then the allowance prescribed by this subclause shall be varied on a pro rata basis to the full allowance that would otherwise be payable.

26.3   Where an employee who has qualified for payment of a higher duties allowance under this clause is required to act in another position or positions classified higher than the employee’s own position for periods less than five consecutive working days without any break in acting service, the employee shall be paid a higher duties allowance for such periods. Provided that payment shall be made at the highest rate the employee has been paid during the employee’s term of continuous acting or at the rate applicable to the position in which the employee is currently acting, whichever is the less.

26.4   Where an employee is directed to act in a position that has an incremental range of salaries, the employee shall be entitled to receive an increase in higher duties allowance equivalent to the annual increment the employee would have received had the employee been permanently appointed to such position. Provided that acting service with allowances for acting in positions of the same classification or higher than the position during the eighteen months preceding the commencement of so acting shall aggregate as qualifying service towards such an increase in the allowance.

26.5   Where an employee who is in receipt of an allowance granted under this clause and has been so for a continuous period of twelve months or more, proceeds on: a period of normal annual leave; or a period of any other approved leave of absence of not more than one calendar month, the employee shall continue to receive the allowance for the period of leave.

26.6   Provided that this subclause shall also apply to an employee who has been in receipt of an allowance for less than twelve months if during the employee’s absence no other employee acts in the position in which the employee was acting immediately prior to proceeding on leave and the employee resumes in the position immediately after leave. For the purpose of this subclause the expression “normal annual leave” shall mean an annual period of recreation leave of four weeks, and shall include any of the holidays and leave in lieu accrued during the preceding twelve months taken in conjunction with such annual recreation leave.

26.7   Where an employee who is in receipt of an allowance granted under this clause proceeds on: a period of annual leave in excess of the normal; or a period of any other approved leave of absence of more than four weeks, the employee shall not be entitled to receive payment of such allowance for the whole or any part of the period of such leave.

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27.   Payment of Hire for Use of an Employee’s Own Vehicle

27.1   An employee who is not required (as a term of employment) to supply and maintain a motor vehicle for use when travelling on official business, but when requested by the Manager or an authorised employee voluntarily consents to use a vehicle and who is not in receipt of an allowance provided by subclause 27.2 of this clause shall for journeys travelled on official business approved by the Manager or an authorised employee be reimbursed all expenses incurred in accordance with the appropriate rates set out in Schedule D – Payment for Hire for Use of an Employee’s Own Vehicle.

27.1.1   For the purpose of paragraph 27.1 an employee shall not be entitled to reimbursement for any expenses incurred in respect to the distance between the employee’s residence and the University and the return distance from the University to residence.

27.2   The Vice-Chancellor or nominee may authorise a commuted amount for the hire of motor vehicles or any other conveyance belonging to an employee.

27.3   The Vice-Chancellor may increase the rates prescribed by Schedule C – Payment for Hire for Use of an Employee’s Own Vehicle in any case in which the Vice-Chancellor is satisfied that they are inadequate.

27.4   The rates of hire for the use of an employee’s own vehicle on official business shall be as shown in Schedule C – Payment for Hire for Use of an Employee’s Own Vehicle.

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