Human Resources

Higher Duties Allowances: General staff

Further information

  • Professional Development
  • Allowances/loadings
  • Academic allowances

Higher Duties Allowance is payable when a position is vacant or when the duties are not being undertaken by the occupant, who may be on leave.

Procedures

A Higher Duties Allowance is calculated as the difference between the staff member’s current salary and the minimum salary point for the position. Where no difference exists, no allowance shall be payable.

An allowance may be paid in full or in part. Where a full-time commitment to undertake all of the duties of the position is required it will be 100 per cent.

Where a partial allowance is paid it shall be negotiated with the staff member prior to commencement of the duties.

A partial Higher Duties Allowance is appropriate in the following circumstances:

  • a part-time commitment to undertake the duties of the position is required
  • only part of the full range of duties of the position is required due to a cyclic or seasonal variation

Recommendations for Higher Duties Allowances must be signed by an Approved Delegate.

In normal circumstances a Higher Duties Allowance will be approved for up to three months in the first instance and should be reviewed prior to renewal.

Schools should ensure that funds are available prior to recommending a Higher Duties Allowance, particularly for grant-funded positions where funds may be restricted to a particular point on the range.

A Higher Duties Allowance will be paid to an employee who is on leave in the following circumstances:

  • The staff member has been receiving the allowance for a period of twelve months or more and has proceeded on normal annual leave or other approved leave of absence of not more than one calendar month.
  • The staff member has been receiving the allowance for a period less than twelve months and has proceeded on normal annual leave or other approved leave of not more than one calendar month, and no other staff member has undertaken the acting duties during this period.

Any member of staff receiving a Higher Duties Allowance required to undertake paid overtime shall be paid at the Higher Duties Allowance salary rate if the duties relate to the Higher Duties Allowance position.

When approved all details for the Higher Duties Allowance should be submitted to Human Resources for processing and payment.