Human Resources

Home-based work considerations and procedure

Further information

Home-based work policy

Employees and their supervisors need to work together closely to establish the requirements for home-based work.

  1. Employee
  2. Supervisor

Employee

Work requirements

  • Read the Home-based Work Policy.
  • Complete application form with the home based work days, hours and the home office area defined.
  • Agree with supervisor details of the work to be performed at the home-based work site and the required outputs and outcomes.
  • Schedule communication meetings when at the office-based site. The communication arrangements to be documented, including the agreed times for contact when working at home.
  • Determine the method of disseminating University information to the home-based site.
  • Determine end date and review date of the arrangement.
  • Review to determine if the home-based working arrangements are working satisfactorily.
  • Give sufficient notice to supervisor if wanting to terminate home-based agreement.

Asset/equipment and facility requirements

  • Negotiate equipment and facility requirements.
  • Record details of personal assets and supplies used at the home-based office for the University use, including maintenance and insurance coverage.
  • Ensure that details of University assets and supplies to be used at the home-based site are recorded.
  • Ensure that arrangements are in place for the security of the computer network and that whilst working from home will abide by the University’s information technology security requirements. Ensure that confidential documentation is held in a secure location at the home based site  such as a lockable cabinet.
  • Negotiate the financial reimbursement arrangements for the use of electricity, home telephone and/or internet access.
  • Assess the personal implications with respect to taxation, insurance, leasing or mortgage arrangements.

Occupational safety and health requirements

  • Identify the home-based site. All other areas of the dwelling are not classified as the workplace.
  • Complete the Occupational Safety and Health checklist.
  • Comply with the Occupational Safety and Health requirements.
  • Consider the correct way for manual handling in transporting items to and from the University.
  • As part of the agreement an Occupational Safety and Health inspection may be required at the discretion of UWA Safety and Health.

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Supervisor

Work requirements

  • Read the Home-based Work Policy.
  • Evaluate the employee and determine if suitable for home-based work (that is, motivated, capable communicator, autonomous and performance driven).
  • Ensure that the employee has completed an application form with the home-based work days, hours and the home office area defined.
  • Agree with employee details of the work to be performed at the home-based work site and the required outputs and outcomes. Document the requirements.
  • Schedule communication meetings when at the office-based site. The communication arrangements to be documented, including the agreed times for contact. (that is, only during the home-based work hours, if not in the office.
  • Determine the method of disseminating information to the home-based site.
  • Determine end date and/or review date of the arrangement.
  • Consider opportunities for career development and training.
  • Ensure that the conditions of work for home-based employees are to be equivalent to those in the office.
  • Determine end date and review date of the arrangement.
  • Review to determine if the home-based working arrangements are working satisfactorily.
  • Give sufficient notice to employee if wanting to terminate home-based agreement.

Asset/equipment and facility requirements

  • Record details of personal assets and supplies used at the home-based office for official use, including maintenance and insurance coverage.
  • Ensure that details of University assets and supplies to be used at the home-based site are recorded.
  • Ensure that arrangements are in place for the security of the computer network and that whilst working from home the employee will abide by the University’s information technology security requirements.
  • Ensure that confidential documentation is held in a secure location at the home-based site (for example lockable cabinet).
  • Determine the financial arrangements for the use of home telephone and/or internet access. Determine the maintenance arrangements.
  • Consider the need to purchase and install any special equipment, such as furniture, a computer terminal, printer, furniture, fax or modem/broadband connection. Ensure that these University assets are recorded with the University.
  • Identify if there is a need for reimbursement of additional net costs incurred by home-based employees. Consider if a temporary allowance is required to compensate for costs incurred by the employee in the course of their home-based employment.

Occupational safety and health requirements

  • Ensure that the home-based site is identified (all other areas of the dwelling are not classified as the workplace).
  • Ensure the employee completes the Occupational Safety and Health checklist.
  • Ensure the employee is aware of and complies with the Occupational Safety and Health requirements.
  • Arrange training in Occupational Safety and Health.
  • Consider the correct way for manual handling in transporting items to and from the University.
  • Accept that any alterations to the home-based site may be required resulting from Occupational Safety and Health inspection.

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