Human Resources

Additional Responsibilities Allowances (ARA)

Further information

  • Allowances/loadings
  • Academic allowances

Additional Responsibilities Allowances (ARA) may be paid to staff members, including allowances for performing designated roles at the University.

An Additional Responsibilities Allowance (ARA) may be paid to a member of the University staff who undertakes some discrete, additional work or area of responsibility which is not normally part of her/his negotiated duties. In the case of academic staff such additional duties may include above load teaching including summer terms or overseas.

Additional Responsibilities Allowances may also be paid to those academic staff who perform designated University roles such as Chair of the Academic Board, Head of School or, in some circumstances, Directors of Centres.

Procedures

General staff

  • The classification of the ARA (and its dollar value) should be established in relation to the work value of the additional duties to maintain the integrity of the classification system as it is possible the additional responsibilities may lead to future reclassification of the position. Guidance should be sought from Employee Relations Officer, Classifications on how best to assess the appropriate level of allowance.
  • A written recommendation (memo) from the head of school or supervisor should document the additional duties and their assessment and be sent to the Dean (or equivalent) for approval.
  • Once approved must be submitted to the Employee Relations Officer, Classifications M350 for final approval before processing in HR Services.
  • Usually an ARA will be approved for up to three months in the first instance and should be reviewed prior to renewal. Where an ARA is likely to extend beyond this period, consideration should be given to using salary progression or reclassification as the appropriate mechanism to recognise the additional responsibilities.

Academic staff

  • A dollar value for the additional duties should be negotiated with reference to the quantum of payments made for similar duties elsewhere in the University.
  • A written recommendation from the head of school or supervisor should document the additional duties and agreed rate of payment and be sent to the Dean for approval.
  • Where the ARA involves a designated University role refer to Position of Responsibility, for current policy regarding payment of Deans and Heads of School.

Schools should ensure that funds are available prior to recommending an Additional Responsibilities Allowance, particularly for grant-funded positions where funds may be restricted to a particular point on the range.

When the ARA has been approved, all details should be submitted by memo to HR Services for processing and payment.