Human Resources

University Policy on Honorary Appointments

Policy No.
UP07/263
Function
Human Resources
Authoring Organisational Unit
Human Resources - Central Unit
Date Approved
16/11/2007 Revised 27/04/2011
Next Review Date
01/04/2013
Approving Body
Senior Deputy Vice-Chancellor And Registrar

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The University of Western Australia

University Policy on: Honorary Appointments

Purpose of the policy and summary of issues it addresses:

This policy defines the purpose and criteria for the appointment of honorary staff employed by other institutions and sponsored by School/Centres of the University for periods from one month up to three years.

This policy does not apply to Visiting Appointments or Senior Honorary (Research) Fellow Appointments and does not include individuals seconded to the University.

Definitions

"Honorary" included in the title means -

- no remuneration of any kind will be made by the University

- appointments which include persons employed by other bodies who are not necessarily on leave from that employer during the course of the honorary appointment.

- appointments will normally be for periods from a minimum of one month up to three years.

- appointments are renewable subject to the continuing contribution of the appointee, on the recommendation of the Head and the approval of the Dean (or equivalent).

"Fellow" included in the title means -

- an emphasis on teaching rather than research

- the person will be eligible for appointment to an assistant professorship or above

"Research Fellow" included in the title means -

- an emphasis on research rather than teaching

"Research Associate" included in the title means -

- appointments of persons without a doctorate (other than honorary clinical consultant).

"Clinical Consultant" in the title means -

- eminent members of the medical and dental professions who provide unpaid teaching services in the Faculty of Medicine, Dentistry and Health Sciences

"University" means The University of Western Australia

Policy statement:

Honorary appointments are available to academics from other universities, or persons with equivalent status not normally employed by the University (eg within industry). The appointments are in recognition of a formal association with the University considered advantageous to both the University and the appointee. Honorary appointments are unpaid positions so do not receive remuneration of any kind for their contribution to the University.

Current employees of the University can only be appointed to an honorary position at a level equal to or less than their existing appointment and which is outside of their current Faculty. Honorary appointments within the employee's current Faculty may only be offered when the employee is undertaking honorary duties of an alternate nature (eg General Staff employee accepting an academic honorary position).

1 Conditions

1.1 The Honorary appointee's activity is expected to benefit both them and the University.

1.2 Proposals for honorary appointments may be made either for immediate appointment, or from a specified date no later than 12 months following the application.

1.3 Honorary appointments are normally made for periods between one month and up to three years.

1.4 Appointments are renewable subject to the continuing contribution of the appointee, on the recommendation of the Head of School (or equivalent) and the approval of the Dean (or equivalent).

1.5 Appointments carry the following privileges -

  • access, subject to the Head of School/Centre's approval, to School/Centre resources
  • the use of the University Library on the same terms as a full-time academic employee
  • eligibility for membership of The University Club of Western Australia
  • eligibility for membership to UWA Sports

1.6 Th e Honorary appointee is not obliged to perform any specific work for the University, but in return for the above privileges they are expected to contribute to the teaching and research or general betterment of the University through voluntary activities.

1.7 Honorary appointees must abide by the University's Code of Ethics and Code of Conduct and the Universities policies flowing from these codes.

1.8 Honorary appointees working within the University and collaborating with University employees may be required to enter into an agreement with the University concerning issues such as the ownership of intellectual property and confidentiality. For further information contact the Legal Services office.

1.9 Honorary appointments are approved by the Dean (or equivalent) on the recommendation of the Head of School (or equivalent). See Delegations.

1.10 Honorary appointments may be shortened or withdrawn on direction by the Senior Deputy Vice Chancellor (or nominee) when it is considered to be in the University's interests to do so.

1.11 No additional funding will be available to School/Centres, from the University, for honorary appointments.

1.12 Overseas appointees to the University who do not hold an Australian passport are personally responsible for obtaining and maintaining a valid entry permit (visa).

2 Honorary Appointment Titles

2.1 The titles available are -

  • Honorary Fellow
  • Honorary Research Fellow
  • Honorary Research Associate
  • Honorary Clinical Consultant

Proposal to appoint

School/Centre proposals to appoint must include:

- completed Recommendation to Offer Honorary Appointment form

- an up-to-date curriculum vitae of the appointee

- details of the particular contribution the appointee is expected to make to the School/Centre's teaching and/or research activities

- learned societies of which the person is an officer or member

- publications over the past seven years

Proposals are to be forwarded to the Dean for approval.

Publications

As an honorary staff member, your research publications can be attributed to this University. To facilitate this, please identify your University of Western Australia affiliation with the University byline and forward a copy of you publication to your School Manager (Work Area). Publication details are held in the UWA Publications Database.

HR Services

On receipt of an approved Recommendation to Offer Honorary Appointment

form an invitation for appointment will be prepared and sent out by HR Services.

Expiry/Renewal of Honorary Appointment

Expiry

HR Services (Recruitment) generate an expiry notice and send to Work Area. Approved delegate to complete and return to HR Services (M350)

For Re-Appointments

School/Centre proposals to re-appoint should include:

- Expiry Notification or memo - to be signed by the Dean;

- details of the particular contribution the appointee is expected to make to the School/Centre's teaching and/or research activities

- CV -only required if content has been updated since the initial appointment.

- learned societies of which the person is an officer or member.

Updated publications are to be submitted to your School Manager (Work Area)

Related forms:

Recommendation to Offer Honorary Appointment

IT Access - HR Forms - Commencement of Non-University Staff

Building and Library Access - Campus Card

TRIM File No:

F21377

Contact position:

HR Services - Recruitment

Related Policies or legislation:

Code of Ethics and Code of Conduct

Guidelines for Conduct in the Workplace

Intellectual Property

Visa Information for International Employees/Visitors to UWA - UP07/179

Department of Immigration and Citizenship (DIAC)

Insurance Queries - Insurance and Risk Management Section.

Research Services

Research Publications

The Excellence in Research for Australia (ERA) Initiative

Visiting Appointments - UP07/178

Senior Honorary (Research) Fellows - UP07/177

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