What Can Be Packaged?

Salary Packaging Options

• Airport Lounge Membership

  Package your special university rate at Qantas Lounge.

• Car Parking

  This covers staff parking on the Nedlands Campus and the Royal Perth, Princess Margaret, QEII and Fremantle Hospitals.

• Child Care Fees

  The University operates a number of childcare centres as well as running vacation care, after-school care and a Uni-Sport for Kids program.

  • Child Care Fees
  • After School Care Fees
  • Vacation Care Fees

• Novated Car Leases

  Please ensure you contact the Salary Packaging CoOrdinator in the first instance, to discuss the packaging of novated vehicles.

• Relocation Expenses

  New staff taking up an appointment at UWA involving a relocation may be entitled to package some of their relocation costs.

• Superannuation

  This covers both compulsory superannuation and voluntary superannuation contributions.

• UWA Sports & Recreation Association

  Get fit, and at the same time package your Corporate Fitness and/or Health and Fitness Centre membership fees.

• Uniswim

In House Benefits

• Perth International Arts Festival (PIAF) Tickets Enjoy the culture of the performances, but also sit back knowing that the cultural experience is saving you tax.

• Robin Winkler Clinic Employees can now package the therapy that the Clinic provides for individuals and groups.

• UniClub Membership University Club of Western Australia membership can now be packaged. Staff can enjoy the Club’s facilities for their professional and social needs.

• UWA Podiatry Clinic Employees can now salary package services available at UWA Podiatry Clinic.

UWA Health & Rehabilitation Clinic

Work Related Benefits

• Briefcases (or similar carry bag)

  Package the cost of briefcases or similar carry bags.

• Laptop Computers

  Laptops can be purchased from any retailer. Just ask that retailer to provide you with a quote for the laptop, bring the quote and the declaration that the item is used for work related purposes to Salary Packaging Section and they will provide you with a Purchase Order for the laptop.

• Mobile Phones

  With the declaration that the phone is only used for work-related purposes, you can package the cost of any phone.

• PDA’s, Electronic Diaries and Portable Printers (excluding iPods)

  Employees can package these items, but iPods are excluded.

• Professional Expenses

  Memberships to professional associations, journals and like publications can be packaged.

• Self Education

  Course fees relevant to your current role at UWA can be packaged.

• Tools of Trade and Protective Clothing

  With the declaration that the item is used for work related purposes, you can package the cost of any ‘tool’ or ‘protective clothing’ required to perform your job.

• Union Subscriptions

  You can now package your union membership.

Otherwise Deductable Benefits

• Financial Advice

  It is now possible to salary package any financial advice received from either a financial advisor or accountant.

• Income Protection Insurance

  Employees can now salary package income protection insurance. This insurance is designed to help employees meet their financial commitments should the employee be unable to work due to sickness or accident

Airport Lounge Membership

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees may salary package the cost of membership to an airport lounge.

For further information on Airport Lounge Membership, please refer to the University Policy on Qantas Club Membership.

1.   Fees

An administration fee of 3.0% (GST inclusive) will be charged for salary packaging airport lounge membership.

2.   Total Cost

The total cost of the membership fees to the employee is the cost minus the Goods and Services Tax (GST).

3.   Repayment

Employees can negotiate repayment options with the Salary Packaging Coordinator for significant expenses.

PROCEDURES

Employee

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be drawn up and mailed to you for signature. This must be signed and dated prior to purchasing an airport lounge membership.

3.   The employee purchases the Airport Lounge Membership.

4.   The employee must then forward to the Salary Packaging Section, Human Resources M350 –

• the signed Salary Packaging Agreement,
• an original and valid tax receipt, and
• a completed Reimbursement Claim Form.

Salary Packaging Section

1.   Reimbursement of the total cost (GST inclusive) will be co-ordinated by Human Resources and paid to employees, in addition to normal fortnightly salary payment, in the next available pay period.

2.   A single pre-tax recoup deduction will be made by the Salary Packaging Section in the next available pay period.

Car Parking

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees can salary package the following car parking fees –

• UniPark (Red Sticker/Reserved/Car pool)
• QEII Medical Centre (Sir Charles Gairdner Hospital)
• Royal Perth Hospital (including Medical Research Foundation and East Metro Health Services)
• Fremantle Hospital
• Princess Margaret Hospital

An employee must contact the relevant parking section for the parking permit prior to organising salary packaging of the fee. It should be noted that parking may only be packaged as at the effective date of the Salary Packaging Agreement or the next available pay period. The Salary Packaging Section should be contacted for further information.

1.   Fees

An administration fee of 2.5% (GST inclusive) will be charged for salary packaging car parking.

PROCEDURES

Employee

• Contact the appropriate parking office to arrange for your parking permit.
• Contact the Salary Packaging Section.
• A Salary Packaging Agreement will be mailed to you for signature. This must be signed and dated before the effective date of the agreement
• Return the Salary Packaging Agreement to the Salary Packaging Section – Human Resources M350.

Salary Packaging Section

• On receipt of Salary Packaging Agreement fortnightly deductions will be set up in Alesco.

Child Care Fees

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

An employee may package child care fees from the following centres –

UWA Child Care Centre
22 Gordon St (cnr of Gordon and Clifton St)
NEDLANDS WA 6009
Ph: (08) 6488 5300
Email: daycare@acs.uwa.edu.au
Web: http://www.childcare.uwa.edu.au

After School/Vacation Care Centre
18 Parkway
CRAWLEY WA 6009
Ph: (08) 9389 1848
(08) 9389 9433
Email: childcare@acs.uwa.edu.au
Web: http://www.childcare.uwa.edu.au

UniCare Child Care Centre
24 Parkway
CRAWLEY WA 6009
Ph: (08) 6488 2204
Email: unicare@bigpond.net.au
Web: http://www.unichildcare.com.au

Uni Sports for Kids
UWA Sports
35 Stirling Hwy
CRAWLEY WA 6009
Ph: (08) 6488 2286
Web: www.sport.uwa.edu.au/page/usfk

An employee must enrol at the child care centre prior to seeking to salary package the fees. The University cannot guarantee places at the centres listed.

A child/children must be enrolled at one of the above child care centres prior to commencing to salary package the fees.

Child care fees must be paid in advance. The first payment of the child care fees may be for four weeks, ie two weeks for current period + two weeks in advance.

If applying for the Child Care Benefit please provide the Family Assistance Office with all the details of your salary including anything that you may be packaging.  UWA strongly recommends that each family review their own circumstances in relation to claiming the CCB and/or CCTR, and seek independent financial advice.

The University is exempt from paying FBT on the salary packaging of child care fees by virtue of section 47(2) of the Fringe Benefits Tax Assessment Act 1986.  Therefore, for the purposes of both the Child Care Benefit and the Child Care Rebate, the University has the legal liability to pay the Child Care Fees when salary packaged by the employee.

1.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging Child Care Fees.

PROCEDURES

Employee

1.   Enrol your child/children at one of the child care centres.

2.   Contact the Salary Packaging Section – please ensure you provide details of the fees that need to be paid.

3.   A Salary Packaging Agreement will be mailed to you for signature. This must be signed and dated before the effective date of the agreement.

4.   Complete a Childcare Deduction Form.

5.   Return the Salary Packaging Agreement and the signed Childcare Deduction Form to the Salary Packaging Section – Human Resources M350.

Salary Packaging Section

1.   On receipt of Salary Packaging Agreement fortnightly deductions will be set up in Alesco.

Novated Car Leases

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees can salary package novated car leases for new or used cars.

All novated leases are to be arranged with either:

The novated lease may be finance only, partially maintained or fully maintained.

At the end of the novated lease period the employee can elect to –

• purchase the vehicle for the residual price, or
• have Easifleet Management sell the vehicle. If the vehicle is sold for less than the residual price the employee must pay the difference.

Employees who cease to be employed with the University or employees who proceed on leave without pay will be responsible for the novated car lease.

1.   Fringe Benefits Tax

2.   Goods and Services Tax

3.   Luxury Car Tax

4.   Fees

PROCEDURES

1.   Determine the type of car you may want to package, how many kilometres you will travel per annum and the term of the lease. This information will be required for Easifleet to determine monthly lease costs.

2.   Contact Fleet management Company for a quote on a specific car.

You may also request for the quote to be emailed to the Salary Packaging Section. Any quotes received by the Salary Packaging Section will be incorporated into the Salary Packaging Calculator with details of your salary to provide you with an example of what your pay would be post salary packaging a novated car lease.

3.   In order to initiate the Salary Packaging Agreement the employee must contact the Salary Packaging Section.

4.   You will need to sign a Salary Packaging Agreement at least the day before you collect the car. If this is not done, you may find yourself paying the first month's repayment after tax.

5.   If you decide to salary package the Novated Car Lease, the Salary Packaging Section will need to sign the quote and send it back to the Fleet Management Company.

Relocation Expenses

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Salary Packaging of Relocation Expenses

An employee may salary package the actual costs associated with relocation, or the difference between the amount provided by the University’s Relocation Policy and the total relocation expenses.

An employee who leaves the University prior to repaying the costs associated with the relocation will be required to repay the outstanding costs immediately.

Expenses associated with relocation must be directly related to an employee accepting an appointment with The University of Western Australia. Under certain conditions these expenses may be exempt from Fringe Benefits Tax (FBT) and are therefore able to be salary packaged.

Expenses associated with relocation should be discussed with the Salary Packaging Co-ordinator in the first instance, who will determine if they are eligible for salary packaging.

1.   Insurance

The employee is responsible for insuring any items involved in the relocation that are not covered by the University’s relocation policy.

2.   Total Cost

The employee is required to pay all expenses related to relocation (excluding the costs provided for in the University’s Relocation Policy). The total cost of the relocation to the employee will include the cost of the relocation expense minus the Goods and Services Tax (GST).

3.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging relocation expenses.

4.   Repayments

The repayment amounts will be agreed between the employee and the Salary Packaging Co-ordinator.

Typical expenses associated with relocation that may be packaged include –

• Removal and storage of household effects as a result of relocation that are not covered by the University –

• applies to the employee and their immediate family,
• removal or storage which commences no later than 12 months after the employee commenced employment with the University.
• Sale (within two years of appointment to the University) or acquisition (within four years of appointment to the University) of a dwelling as a result of relocation -
• engagement of a relocation consultant,
• house inspection,
• legal fees,
• bank settlement fees,
• land title fees,
• advertising previous house.

Please note you must have sold your previous place of residence to be eligible to package acquisition costs.

• Stamp duty – Australian Residents only

  • the employee must enter into a contract of sale within two (2) years of commencing employment with the University.

• Connection or reconnection of certain utilities as a result of relocation –
  • telephone, (not including Internet)
  • gas,
  • electricity,

  The reconnection of utilities must occur no later than twelve months after commencement of employment with the University.

• Leasing of household goods while living away from home –

  • the goods must be used primarily for domestic use by, and in connection with, accommodation for the employee and immediate family.

PROCEDURES

Employees

1.   Contact the Salary Packaging Section for initial discussion to ascertain eligibility.

2.   A Salary Packaging Agreement will be drawn up by the Salary Packaging Section for signature

3.   The employee must provide the Salary Packaging Coordinator with –

• documentary evidence of the expenditure for relocation being associated with taking up the appointment at the University, and
• a completed Reimbursement Claim Form with a copy of receipts.

Salary Packaging Section

The Salary Packaging Section will commence pre tax fortnightly deductions from the employee’s salary as per the effective dates in the signed Agreement

Reimbursements will be provided to employees through the payroll in the next available pay period after the Reimbursement Claim Form is received by the Salary Packaging Section.

Superannuation

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Superannuation – UniSuper

1.   Defined Benefit Division/Accumulation 2 (Formerly the Investment Choice Plan)

Employees may package their 7% UniSuper – Defined Benefit Division (DBD)/Accumulation 2 (A2) contribution (if they are a member).

Employees electing to package UniSuper DBD/A2 will have their salary reduced by 8.25%.

7.00%   is paid into the superannuation fund on the employee’s behalf.
1.25%   is levied by UniSuper to cover the 15% contributions tax and
8.25%   administration.

2.   Accumulation 1 (Formerly the Award Plus Plan) and Accumulation 2 (Formerly the Investment Choice Plan)

Employees may elect to salary package a voluntary contribution to UniSuper – Accumulation 1 (A1) and/or Accumulation 2 (A2).

3.   Fees

An administration fee of 1% for Voluntary Contributions (GST inclusive) and 2.5% for Compulsory Contributions (GST inclusive) will be charged for salary packaging superannuation.

4.   Special Notes

• Under the new superannuation legislation with effect 1 July 2009 ‘concessional contributions’ (i.e. employer contributions and salary packaged contributions) will be limited to $25,000 per year per member. The 15% contribution tax still applies on amounts up to $25,000, however, any contribution over this amount will be taxed at the highest marginal tax rate plus the Medicare levy.
• For members who are aged 50 or more transitional arrangements apply – a limit of $50,000 per year, expiring at the end of the 2011 – 2012 financial year. Any contribution over this amount will be taxed at the highest marginal tax rate plus the Medicare levy.

Example of UniSuper DBD/A2 being packaged –

PROCEDURES

1.   Contact the Salary Packaging Section.

In order to initiate the Salary Packaging Agreement the employee must forward the Superannuation Deduction Form to the Salary Packaging Section.

2.   The Salary Packaging Section will then issue the employee with a Salary Packaging Agreement for signing (if one has not been completed in the last 18 months).

3.   Return the Salary Packaging Agreement to the Salary Packaging Section – Human Resources M350.

UWA Sports & Recreation Association

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

An employee may package fitness memberships available at the UWA Sport and Recreation Association.

Employees will have a choice of two memberships:

• UWA Recreation & Fitness Centre Membership
• Unlimited UWA Staff Corporate Membership

1.   Termination of Employment

If the employee ceases employment at The University, the UWA Sport and Recreation Association will invoice any amounts outstanding directly to the employee.

2.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging membership and fitness packages.

PROCEDURES

Employee

1.   Contact the UWA Sport and Recreation Association on 6488 3922 or email admin@sport.uwa.edu.au to organise your membership. You will be required to complete a Payment Options Form.

2.   Contact the Salary Packaging Section to arrange completion of a Salary Packaging Agreement.

Salary Packaging Section

1.   The staff at UWA Sport and Recreation Association will forward the paperwork to Human Resources.

2.   Salary Packaging Section will then commence a pre tax deduction from the employee’s salary from the next available pay period.

Uniswim

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Uniswim is an aquatics program within the School of Sport Science Exercise and Health at The University of Western Australia.

Employee can salary package the cost of Uniswim fees which are considered an in-house recreational facility and is eligible as an exempt residual fringe benefit.

Employees can salary package the cost of their Uniswim fees. However, the Uniswim fees relating to associates (i.e. partners and children of employees) can not be salary packaged under this Policy.

Fees are reimbursed under a salary packaging arrangement and employees must have a current “Salary Packaging Agreement” in place.

An administration fee of 3% (GST inclusive) will be charged for salary packaging membership and fitness packages.

PROCEDURES

Employee

1.   Contact the Salary Packaging to arrange an agreement.

2.   Complete the Reimbursement Form and attached invoice/receipt

Salary Packaging Section

3.   Reimburse the full cost using after tax payment in the next available pay period.

4.   Set up a pre tax deduction from the employee’s salary from the next available pay period.

Perth International Arts Festival (PIAF) Tickets

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employee can salary package the cost of PIAF tickets. The provision of this benefit to employees is considered an in-house residual benefit.

The in-house fringe benefits tax (FBT) concession applies to a maximum of $1,333.00 per FBT year (1 April to 31 March) for all in-house benefits per employee. The combined total of in-house benefits can not exceed $1,333.00 in the current FBT year.

Other in house benefits include UniClub, Podiatry, Robin Winkler Clinic, UWA Health & Rehabilitation Clinic and Commonwealth funded Self Education Expenses which are available to employees and there associates (family etc).

Should an employee exceed the $1,333.00 threshold in any one FBT year then the excess will be paid from post tax salary otherwise FBT will be payable.

Please take care when selecting events that you wish to attend as refunds on tickets may not be available.

An administration fee of 3% (GST inclusive) will be charged for salary packaging of PIAF tickets.

PROCEDURES

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be forwarded to you for signing before the effective date of the agreement.

3.   You will be given a letter and Special Booking Form to take to BOCS at the Octagon Theatre. You will not be able to book your tickets anywhere else.

4.   The Salary Packaging Section will commence pre tax fortnightly deductions over the remaining pay periods in the current FBT year, unless otherwise specified on the form, from the employee’s salary from the next available pay period.

Robin Winkler Clinic

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employee can salary package the cost of consultation fees provided by Robin Winkler Clinic. The provision of this benefit to employees is considered an in-house residual benefit.

The in-house fringe benefits tax (FBT) concession applies to a maximum of $1,333.00 per FBT year (1 April to 31 March) for all in-house benefits per employee. The combined total of in-house benefits can not exceed $1,333.00 in the current FBT year.

Other in house benefits include: PIAF, UniClub, Podiatry Clinic, UWA Health & Rehabilitation Clinic and Commonwealth funded Self Education Expenses which are available to employees and there associates (family etc).

Should an employee exceed the $1,333.00 threshold in any one FBT year then the excess will be paid from post tax salary otherwise FBT will be payable.

An administration fee of 3% (GST inclusive) will be charged for salary packaging of Robin Winkler Clinic charges.

PROCEDURES

Employee

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be mailed to you for signature. This must be signed and dated prior to payment of any in-house expenses.

3.   The following must be forward to the Salary Packaging Co-Ordinator, Human Resources M350 –

• a signed Salary Packaging Agreement,
• completed Reimbursement Claim Form, and
• original tax invoice and receipt.

Salary Packaging Section

The Salary Packaging Section will commence a pre tax fortnightly deduction from the employee’s salary and reimbursement from the next available pay period.

UniClub Membership

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

An employee may salary package UniClub membership fees to a maximum value of $1000 per annum.

Subscriptions can be paid fortnightly or annually.

1.   Fringe Benefits Tax (FBT)

UniClub membership fees are an FBT In-house Residual Benefit. The FBT exemption applies to a maximum of $1000 per FBT year (1 April to 31 March) for all in house benefits per employee. Consideration needs to be taken for in house benefits other than UniClub membership that an employee may have access to. Should an employee exceed the $1000 limit in any one FBT year they will be liable for the FBT.

2.   Membership

Employees who are current members of UniClub

Employees who are current members of the University Club of Western Australia must ensure they have a signed Salary Packaging Agreement in place before membership can be converted to a pre-tax deduction.

Employees who are new members of UniClub

Employees who wish to commence salary packaging of University Club membership need to complete a “Registration of Interest” with UniClub and they will forward a membership brochure and application form.

3.   Responsibilities of the Employee

• If at any time the employee wishes to cancel the Salary Packaging arrangement for UniClub membership, the Club must be contacted direct.
• Where an employee terminates their employment, the employee will need to make arrangements with the University Club to organise an alternative method of payment.
• If an employee leaves the University or enters into a Leave Without Pay period, the Salary Packaging Section must be advised by the employee.

4.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging of UniClub membership fees.

PROCEDURES

Existing UniClub Members

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be mailed to you for signature. This must be signed and dated before any conversion of membership can occur (if an Agreement has not been signed in the last 18 months).

New UniClub Members

1.   Employees who wish to commence salary packaging of UniClub membership need to complete a “Registration of Interest” with UniClub, who will then forward a membership brochure and application form.

Salary Packaging Section

The University Club will advise the Salary Packaging Section when a new member wishes to package membership.

UWA Podiatry Clinic

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employee can salary package the cost of exercise consultation fees provided by UWA Podiatry Clinic. The provision of this benefit to employees is considered an in-house residual benefit.

The in-house fringe benefits tax (FBT) concession applies to a maximum of $1,333.00 per FBT year (1 April to 31 March) for all in-house benefits per employee. The combined total of in-house benefits can not exceed $1,333.00 in the current FBT year.

Other in house benefits include: PIAF, UniClub, Robin Winkler Clinic, UWA Health & Rehabilitation Clinic and Commonwealth funded Self Education Expenses which are available to employees and there associates (family etc).

Should an employee exceed the $1,333.00 threshold in any one FBT year then the excess will be paid from post tax salary otherwise FBT will be payable.

An administration fee of 3% (GST inclusive) will be charged for salary packaging of UWA Podiatry Clinic charges.

PROCEDURES

Employee

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be mailed to you for signature. This must be signed and dated prior to payment of any in-house expenses.

3.   The following must be forwarded to the Salary Packaging Co-Ordinator, Human Resources M350 –

• a signed Salary Packaging Agreement,
• completed Reimbursement Claim Form, and
• original tax invoice and receipt.

Salary Packaging Section

The Salary Packaging Section will commence a pre tax fortnightly deduction from the employee’s salary and reimbursement from the next available pay period.

UWA Health & Rehabilitation Clinic

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

UWA Health & Rehabilitation Clinic is program within the School of Sport Science Exercise and Health at The University of Western Australia.

Employee can salary package the cost of exercise consultation fees provided by UWA Health & Rehabilitation Clinic. The provision of this benefit to employees is considered an in-house residual benefit.

The in-house fringe benefits tax (FBT) concession applies to a maximum of $1,333.00 per FBT year (1 April to 31 March) for all in-house benefits per employee. The combined total of in-house benefits can not exceed $1,333.00 in the current FBT year.

Other in house benefits include: PIAF, UniClub, Podiatry Clinic, Robin Winkler Clinic and Commonwealth funded Self Education Expenses which are available to employees and there associates (family etc).

Should an employee exceed the $1,333.00 threshold in any one FBT year then the excess will be paid from post tax salary otherwise FBT will be payable.

Fees are reimbursed under a salary packaging arrangement and employees must have a current “Salary Packaging Agreement” in place.

An administration fee of 3% (GST inclusive) will be charged for salary packaging membership and fitness packages.

PROCEDURES

Employee

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be mailed to you for signature. This must be signed and dated prior to payment of any in-house expenses.

3.   The following must be forwarded to the Salary Packaging Co-Ordinator, Human Resources M350 –

• a signed Salary Packaging Agreement,
• completed Reimbursement Claim Form, and
• original tax invoice and receipt.

Salary Packaging Section

The Salary Packaging Section will commence a pre tax fortnightly deduction from the employee’s salary and reimbursement from the next available pay period.

Briefcases (or similar carry bag)

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees may salary package the cost of one briefcase or similar carry bag per FBT year (1 April to 31 March) if it is work related, ie if the briefcase is to be used for work related purposes only). Proof of this will be required in the form of a Statutory Declaration signed by both the employee and their direct supervisor or manager. A copy of the employee’s job description may be requested to validate the requirements.

1.   Insurance

A salary packaged briefcase will not be covered by the University's insurance policy. It is the responsibility of the employee to insure the briefcase.

2.   Co-Contribution

A school/administration department may elect to make a contribution towards the cost of the briefcase. (Further information is provided within the Guidelines annexed to the Salary Packaging Agreement.)

3.   Total Cost

The total cost of the briefcase to the employee is the cost of the briefcase minus the Goods and Services Tax (GST).

4.   Repayment

Repayments will be allowable over a period of three months.

5.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging a briefcase.

PROCEDURES

1.   The employee must obtain a quote for the briefcase from any provider.

2.   In order to initiate the Salary Packaging Agreement the employee must forward to the Salary Packaging Section, Human Resources M350 –

• the quote,
• a Salary Packaging Briefcase Mobile Phone Tools of Trade Form identifying the period that they wish to repay the cost of the brief case (up to three months), and
• A Statutory Declaration confirming the briefcase is for work related purposes only.

3.   A Salary Packaging Agreement will be drawn up by the Salary Packaging Section for signature prior to the effective date of the agreement. The agreement must be signed before the purchase of the brief case.

4.   On receipt of the original signed and dated Salary Packaging Agreement, the Salary Packaging Section will provide a University Purchase Order for the briefcase.

5.   The employee then takes the purchase order, which includes the University’s billing instructions, to the supplier to receive the briefcase.

6.   Reimbursements will only be provided to employees who have an existing Salary Packaging Agreement in place, or for employees who purchased the item after entering into a Salary Packaging Agreement.

7.   The Salary Packaging Section will then commence pre tax fortnightly deductions from the employee’s salary as per the effective dates in the signed Agreement.

8.   The employee is to ensure adequate personal insurance to cover the cost of the briefcase.

Laptop Computers

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees may salary package the cost of one laptop computer per FBT year (1 April to 31 March) if it is work related, ie if the laptop is to be used for work related purposes only. Proof of this will be required in the form of a Statutory Declaration signed by both the employee and their direct supervisor or manager. A copy of the employee’s job description may be requested to validate the requirements.

Only hardware and basic software required to make the unit operational can be packaged in line with Australian Taxation Office regulations.

1.   Insurance

A salary packaged laptop computer will not be covered by the University's insurance policy. It is the responsibility of the employee to insure the laptop.

2.   Co-Contribution

A school/administration department may elect to make a contribution towards the cost of the laptop computer. (Further information is provided within the Guidelines annexed to the Salary Packaging Agreement.)

3.   Total Cost

The total cost of the laptop to the employee is the cost of the laptop minus the Goods and Services Tax (GST).

4.   Repayment

Repayments for the laptop will be allowed for a period of up to two years.

5.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging a laptop computer.

PROCEDURES

1.   The employee must obtain a quote for the laptop from any provider.

2.   In order to initiate the Salary Packaging Agreement the employee must forward to the Salary Packaging Section, Human Resources M350 –

• the quote,
• a Salary Packaging Laptops Printers Form identifying the period that they wish to repay the cost of the Laptop (in line with the repayment term above), and
• A Statutory Declaration confirming the laptop is for work related purposes only.

3.   A Salary Packaging Agreement will be drawn up by the Salary Packaging Section for signature prior to the effective date of the agreement. The agreement must be signed before the purchase of the Laptop.

4.   On receipt of the original signed and dated Salary Packaging Agreement, the Salary Packaging Section will provide a University Purchase Order for the laptop

5.   The employee then takes the purchase order, which includes the University’s billing instructions, to the supplier to receive the laptop

6.   Reimbursements will only be provided to employees who have an existing Salary Packaging Agreement in place, or for employees who purchased the item after entering into a Salary Packaging Agreement

7.   The Salary Packaging Section will then commence pre tax fortnightly deductions from the employee’s salary as per the effective dates in the signed Agreement

8.   The employee is to ensure adequate personal insurance to cover the cost of the laptop.

Mobile Phones

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees may salary package the cost of one mobile phone per FBT year (1 April to 31 March) if it is work related, ie if the phone is to be used for work related purposes only. Proof of this will be required in the form of a Statutory Declaration signed by both the employee and their direct supervisor or manager. A copy of the employee’s job description may be requested to validate the requirements.

1.   Insurance

A salary packaged mobile phone will not be covered by the University's insurance policy. It is the responsibility of the employee to insure the phone.

2.   Co-Contribution

A school/administration department may elect to make a contribution towards the cost of the mobile phone. (Further information is provided within the Guidelines annexed to the Salary Packaging Agreement.)

3.   Total Cost

The total cost of the mobile phone to the employee is the cost of the phone minus the Goods and Services Tax (GST).

4.   Repayment

For mobile phones with a value of less than $1,000 repayments will be allowed for a period up to one year. For phones with a value of more than $1,000 the repayments will be allowed for a period up to two years.

5.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging a mobile phone.

PROCEDURES

1.   The employee must obtain a quote for the mobile phone from any provider.

2.   In order to initiate the Salary Packaging Agreement the employee must forward to the Salary Packaging Section, Human Resources M350 –

• the quote,
• a Salary Packaging Briefcase Mobile Phone Tools of Trade Form identifying the period that they wish to repay the cost of the mobile phone (in line with the repayment term above), and
• a Statutory Declaration confirming the mobile phone is for work related purposes only.

3.   A Salary Packaging Agreement will be drawn up by the Salary Packaging Section for signature prior to the effective date of the agreement. The agreement must be signed before the purchase of the phone.

4.   On receipt of the original signed and dated Salary Packaging Agreement, the Salary Packaging Section will provide a University Purchase Order for the mobile phone.

5.   The employee then takes the purchase order, which includes the University’s billing instructions, to the supplier to receive the mobile phone.

6.   Reimbursements will only be provided to employees who have an existing Salary Packaging Agreement in place, or for employees who purchased the item after entering into a Salary Packaging Agreement.

7.   The Salary Packaging Section will then commence pre tax fortnightly deductions from the employee’s salary as per the effective dates in the signed Agreement.

8.   The employee is to ensure adequate personal insurance to cover the cost of the mobile phone.

PDA’s, Electronic Diaries and Portable Printers – excluding iPods

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees may salary package the cost of one PDA or ED per FBT year (1 April to 31 March) if it is work related, ie if the PDA or ED is to be used for work related purposes only. Proof of this will be required in the form of a Statutory Declaration signed by both the employee and their direct supervisor or manager. A copy of the employee’s job description may be requested to validate the requirements.

Only hardware and basic software required to make the unit operational can be packaged in line with Australian Taxation Office regulations. Repairs, maintenance, software expenses and items such as keyboards, overlays and cases cannot be packaged with the PDA or ED.

Employees can only package a PDA or ED that is marketed as a PDA or ED. The Salary Packaging Coordinator will validate all requests against this criteria.

1.   Insurance

A salary packaged PDA or ED will not be covered by the University's insurance policy. It is the responsibility of the employee to insure the PDA or ED.

2.   Co-Contribution

A school/administration department may elect to make a contribution towards the cost of the PDA or ED. (Further information is provided within the Guidelines annexed to the Salary Packaging Agreement.)

3.   Total Cost

The total cost of the PDA or ED to the employee is the cost of the PDA or ED minus the Goods and Services Tax (GST).

4.   Repayment

For PDAs or EDs with a value of less than $1,000 repayments will be allowed for a period up to one year. For PDAs or EDs with a value of more than $1,000 the repayments will be allowed for a period up to two years.

5.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging a PDA or ED.

PROCEDURES

1.   The employee must obtain a quote for the PDA or ED from any provider.

2.   In order to initiate the Salary Packaging Agreement the employee must forward to the Salary Packaging Section, Human Resources M350 –

• the quote,
• A Salary Packaging Laptops Printers Form identifying the period that they wish to repay the cost of the PDA or ED (in line with the repayment terms above), and
• A Statutory Declaration confirming the PDA or ED is for work related purposes only.

3.   A Salary Packaging Agreement will be drawn up by the Salary Packaging Section for signature prior to the effective date of the agreement. The agreement must be signed before the purchase of the PDA or ED.)

4.   On receipt of the original signed and dated Salary Packaging Agreement, the Salary Packaging Section will provide a University Purchase Order for the PDA or ED.

5.   The employee then takes the purchase order, which includes the University’s billing instructions, to the supplier to receive the PDA or ED.

6.   Reimbursements will only be provided to employees who have an existing Salary Packaging Agreement in place, or for employees who purchased the item after entering into a Salary Packaging Agreement.

7.   The Salary Packaging Section will then commence pre tax fortnightly deductions from the employee’s salary as per the effective dates in the signed Agreement.

8.   The employee is to ensure adequate personal insurance to cover the cost of the PDA or ED.

Professional Expenses

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees may salary package the cost of membership or subscription to a professional association. The professional expenses must be directly related to an employee’s current employment. A professional association is defined as an organisation whose sole purpose is to enhance the interest of a particular profession, trade or occupation, and can include as an example:

• memberships to professional bodies and associations; and/or
• subscription/s to trade and/or professional journals.

Trade Unions do not qualify as a professional expense.

1.   Total Cost

The total cost of the professional fees to the employee is the cost of the fees minus the Goods and Services Tax (GST).

2.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging professional fees.

3.   Repayment

For significant expenses, negotiation between the employee and the Salary Packaging Coordinator can take place to arrange a repayment option.

PROCEDURES

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be mailed to you for signature. This must be signed and dated prior to payment of any in-house expenses.

3.   The following must be forwarded to the Salary Packaging Co-Ordinator, Human Resources M350 –

• a signed Salary Packaging Agreement (if required),
• completed Self Education Professional Expenses Union Membership with Declaration Form, and
• original tax invoice and receipt.

The Salary Packaging Section will commence a pre tax fortnightly deduction from the employee’s salary from the next available pay period.

Reimbursements of out of pocket expenses will be paid to the employee via the normal fortnightly payroll.

Self Education

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees may salary package fees for courses, including any textbooks or equipment relevant to the course. The course must be directly related to an employee’s current employment. These include both UWA supplied courses and those courses provided by other organisations.

Payment of course fees to the Higher Education Loan Program (HELP/HECS) cannot be included under self education.

The packaging of course fees is limited to the financial year in which they are incurred. Employees must ensure that there are an adequate number of pay periods (and salary) from the time packaging commences to the end of the financial year. Requests will not be processed if course fees are greater than the available salary within the financial year (in these cases employees will be required to make claims within their tax return).

Employees must pay the course fee and then submit the original receipt/tax invoice for reimbursement. The purchase must be in the name of the employee and specify the course provided.

1.   Total Cost

Reimbursements of course fees will be paid to the employee via the normal fortnightly payroll. The Salary Packaging Section will then commence pre-tax deductions through the normal fortnightly payroll to recoup the amount.

The total cost of salary packaging self education expenses to the employee is the cost of the expenses minus the Goods and Services Tax (GST).

2.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging self education expenses.

PROCEDURES

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be drawn up by the Salary Packaging Section for signature. The Agreement must be signed and dated prior to the commencemnt any of payment of self education expenses.

3.   Once the Salary Packaging Agreement has been signed, the employee will then be able to package the costs associated with self education expenses.

4.   The following must be forwarded to the Salary Packaging Co-Ordinator, Human Resources M350 –

• The Self Education Professional Expenses Union Membership with Declaration Form, and
• An original receipt/tax invoice.

The Salary Packaging Section will commence a pre-tax fortnightly deduction from the employee’s salary from the next available pay period.

Tools of Trade and Protective Clothing

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

Employees may salary package the cost of one tool of trade per FBT year (1 April to 31 March) if it is work related, ie if they are to be used for work related purposes only. Proof of this will be required in the form of a Statutory Declaration signed by both the employee and their direct supervisor or manager. A copy of the employee’s job description may be requested to validate the requirements.

For an item to be deemed tools of trade it must be specifically relevant to the task that the employee performs during his/her normal working day and must be directly related to the job that the employee has been employed to perform at the University. The final decision on whether the tools of trade can be packaged will rest with the Coordinator of Salary Packaging.

1.   Insurance

Salary packaged tools of trade will not be covered by the University's insurance policy. It is the responsibility of the employee to insure the tools of trade.

2.   Co-Contribution

A school/administration department may elect to make a contribution towards the cost of the tools of trade. (Further information is provided within the Guidelines annexed to the Salary Packaging Agreement.)

3.   Total Cost

The total cost of the tools of trade to the employee is the cost of the tools minus the Goods and Services Tax (GST).

4.   Repayment

For tools of trade with a value of less than $1,000 repayments will be allowed for a period up to one year. For tools with a value of more than $1,000 the repayments will be allowed for a period up to two years.

5.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging tools of trade.

PROCEDURES

1.   The employee must obtain a quote for the tools of trade from any provider.

2.   In order to initiate the Salary Packaging Agreement the employee must forward to the Salary Packaging Section, Human Resources M350 –

• the quote,
• a Salary Packaging Briefcase Mobile Phone Tools of Trade Form identifying the period that they wish to repay the cost of the mobile phone (in line with the repayment terms above), and
• A Statutory Declaration confirming the tools are for work related purposes only.

3.   A Salary Packaging Agreement will be drawn up by the Salary Packaging Section for signature prior to the effective date of the agreement. The agreement must be signed before the purchase of the tools of trade.

4.   On receipt of the original signed and dated Salary Packaging Agreement, the Salary Packaging Section will provide a University Purchase Order for the tools of trade.

5.   The employee then takes the purchase order, which includes the University’s billing instructions, to the supplier to receive the tools of trade.

6.   Reimbursements will only be provided to employees who have an existing Salary Packaging Agreement in place, or for employees who purchased the item after entering into a Salary Packaging Agreement.

7.   The Salary Packaging Section will then commence pre tax fortnightly deductions from the employee’s salary as per the effective dates in the signed Agreement.

8.   The employee is to ensure adequate personal insurance to cover the cost of the tools of trade.

Union Subscriptions

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

When an item is salary packaged, it cannot be claimed as a tax deduction.

Employees may salary package existing or new union subscriptions that are paid fortnightly through payroll deductions.

1.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging union subscriptions.

PROCEDURES

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be mailed to you for signature. This must be signed and dated prior to any payment of union subscriptions.

3.   The following must be forwarded to the Salary Packaging Co-Ordinator, Human Resources M350 –

• a signed Salary Packaging Agreement,
• completed Self Education, Professional Expenses, Union Membership with Declaration Form which indicates conversion of a current union deduction or establishing a new union deduction (for any new union deduction a union form is to be attached also).

The Salary Packaging Section will commence a pre tax fortnightly deduction from the employee’s salary and reimbursement from the next available pay period.

Financial Advice

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

When an item is salary packaged, it cannot be claimed as a tax deduction.

Employees may salary package the cost of financial advice received from either a financial advisor or accountant.

Employees must pay the fee and then submit the original receipt/tax invoice for reimbursement. The purchase must be in the name of the employee and specify the advice provided.

1.   Total Cost

The total cost of salary packaging financial advice expenses to the employee is the cost of the expenses minus the Goods and Services Tax (GST).

2.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging financial advice expenses.

PROCEDURES

Employee

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be drawn up and mailed to you for signature. This must be signed and dated prior to payment of any financial advice fees.

3.   The employee must then forward to the Salary Packaging Section, Human Resources M350 –

• the signed Salary Packaging Agreement,
• an original and valid tax receipt, and
• a completed Financial Advice and Income Protection Form.

Salary Packaging Section

Reimbursement of the total cost (GST inclusive) will be co-ordinated by Human Resources and paid to employees, in addition to normal fortnightly salary payment, in the next available pay period.

A single pre-tax recoup deduction will be made by the Salary Packaging Section in the next available pay period.

Income Protection Insurance

The University of Western Australia suggests that employees seek their own independent financial advice before proceeding with any salary packaging arrangements.

When an item is salary packaged, it cannot be claimed as a tax deduction.

Employees can include Income Protection Insurance in their Salary Package as a regular payment benefit.

Income protection insurance is designed to help employees meet their financial commitments should the employee be unable to work due to sickness or accident.

1.   Total Cost

The total cost of salary packaging income protection expenses to the employee is the cost of the expenses minus the Goods and Services Tax (GST).

2.   Requirements

The employee must comply with the following requirements to be eligible for salary packaging this insurance –

• the employee must be the only person insured under the income protection insurance policy.
• the amount claimed must be 100% work related in order to qualify for the Otherwise Deductible exemption.
• the employee must provide the original receipt/ tax invoice to the Salary Packaging CoOrdinator.

3.   Exclusion

Insurance cannot be packaged that partially or wholly provides lump sum compensation for physical injury

4.   Cost

The total cost of salary packaging this item to the employee is the total cost minus the Goods and Services Tax (GST). plus an administration fee of 3%

5.   Fees

An administration fee of 3% (GST inclusive) will be charged for salary packaging financial advice expenses.

PROCEDURES

Employee

1.   Contact the Salary Packaging Section.

2.   A Salary Packaging Agreement will be drawn up and mailed to you for signature. This must be signed and dated prior to payment of any income protection insurance fees.

3.   The employee must then forward to the Salary Packaging Section, Human Resources M350 –

• the signed Salary Packaging Agreement,
• signed Income Protection Insurance Form
• an original and valid tax receipt, and
• a completed Reimbursement Claim Form.

Salary Packaging Section

1.   Reimbursement of the total cost (GST inclusive) will be co-ordinated by Human Resources and paid to employees, in addition to normal fortnightly salary payment, in the next available pay period.

2.   A single pre-tax recoup deduction will be made by the Salary Packaging Section in the next available pay period.