Recognition of Prior Service (Portability of Entitlements)

POLICY

Employees of the University who, immediately prior to appointment at the University, were employed by an Australian public higher education institution, Commonwealth Government Department or Western Australian Government Department are entitled to recognition of this service for long service leave and sick leave purposes.

Recognition of prior service should be discussed and documented as part of the recruitment process. However, in line with the University’s commitment to a fair and equitable selection process, a candidate’s application should not be eliminated from contention due to the existence of an entitlement to prior service.

This policy only applies at the time of commencing employment and should be negotiated at commencement.

STANDARDS and GUIDELINES

• Approved institutions:
• Australian higher education institutions
• Commonwealth Government Departments
• Western Australian Government Departments

Internal Transfers

Information relating to staff transferring from a school or administrative department in the University to another within the University can be found at:

Internal Transfers

Long Service Leave

• All continuous service with an approved institution prior to the date of appointment to this University counts as qualifying service if regarded as qualifying service for long service leave by the previous employer
• It is essential to note that where the employee has cleared, or received payment in lieu of, entitlements from a previous employer this is not transferable as an entitlement to this University
• Employers are obliged to pay out any full entitlements accrued while in their employ
• In principle, there should only be 2 week’s break between a person’s employment with a previous employer and subsequent employment with the University, however, with the approval of the Head of School, the break can include recreation leave provided the total period does not exceed the period of accrued recreation leave plus 2 weeks
• Employees are required to work for a minimum period of 3 years before clearing an entitlement. Access to LSL prior to 3 years is at the discretion of the School/Admin Dept.
• Salary is paid at the rate of salary applicable at the time leave is taken
• In the event of death of the employee, retirement on or after reaching age 55 or being retired on grounds of ill health, all previous uncleared qualifying service credited by this University is taken into account in determining the payment in lieu due under the long service rules of this University

Sick Leave

• Credits accrued with an approved institution prior to the date of appointment to the University are transferable on appointment, provided the break between ceasing employment with the previous employer and commencing employment at the University does not exceed 2 weeks, however, with the approval of the Head of School, the break can include recreation leave provided the total period does not exceed the period of accrued recreation leave plus 2 weeks
• All credits accrued at the University must be exhausted prior to accessing any transferred sick leave credits

Recreation Leave

• Previous employers are obliged to pay out all accrued recreation leave entitlements on resignation but at the request of the employee, and approval of the Head of School, monies representing accrued recreation leave may be transferred to the University only from State Government Departments
• Should the money transferred not cover the same period of leave, taking into account variations to salary, the period of leave credited should be adjusted accordingly