Internal Transfers (Temporary)

Staff wishing to apply for an internal transfer (temporary) should seek agreement from their supervisor that they would be released for a fixed term period prior to submitting an application or expression of interest.

The head/school manager/supervisor of the recruiting/receiving school or administrative department should contact the head/school manager/supervisor of the relinquishing school or administrative department to inform them of the offer.

The head of school/school manager/supervisor should negotiate a mutually convenient date of transfer.

The minimum period of notice is one month, for an employee not on probation, but a lesser or greater period of notice could be negotiated if mutually agreed by the employee and the head/school manager/supervisor of both schools or administrative departments.

Where an ongoing employee transfers to a fixed-term appointment her/his substantive position can only be filled for the term of the transfer.

Ultimately, the employee would resume the substantive position or transfer to the new position on a permanent basis unless the transfer is at Level 10 which would be on a fixed term basis.

Any arrangements negotiated under this clause must be included in the letter of appointment and acknowledged by the transferee.

The letter of appointment, prepared by Human Resources, to the employee should reflect any particular arrangements which may have been negotiated.

When an employee transfers from one work area to another funds for Recreation Leave, Annual Leave Loading and Long Service Leave (including pro-rata Long Service Leave) balances, together with oncosts, are to be transferred from the relinquishing to the receiving work area.

HR Services will advise both work areas the amount and value of leave and leave loading, including oncosts, prior to the internal transfer of funds being organised through Financial Services by the receiving work area. The value of the leave and leave loading will be calculated at the hourly rate applicable on the employee’s final work day in the relinquishing work area.

Transfer of funds for leave is limited to Recreation Leave, Annual Leave Loading and Long Service Leave.

Periods beyond the initial fixed term appointment must be mutually agreed between the individual and supervisor from the relinquishing work area.

Consideration should be given to the efficient running of the relinquishing work area while also considering developmental opportunities for the employee.