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Leave for Academic Staff
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B - 35.3 Academic Staff
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35.3.1 Compassionate/Bereavement Leave
Academic Staff Agreement 2009
Policy
Employees are entitled to 3 days leave per calendar year which is not carried over to the next year.
Employees can only take 2 consecutive days at any one time.
Part-time (fractional) employees are eligible for leave on a pro rata basis proportional to their fraction.
Employees on a fixed term contract of 12 months or more are eligible for the full entitlement.
Employees on a fixed term contract less than 12 months are eligible for pro rata leave.
This policy does not apply to casuals.
Compassionate/Bereavement Leave
An additional entitlement to Compassionate leave has been introduced through Work Choices legislation which overrides the provisions in the Agreements.
Policy
Compassionate/bereavement leave is for leave at the time of death of a family or household member or on other compassionate grounds such as providing support and care to another person, whose care is the responsibility of the employee, with a personal illness, or injury that poses a serious threat to life.
Paid compassionate/bereavement leave is available for 2 days each permissible occasion.
Employees can take 2 consecutive days of compassionate/bereavement leave which is incorporated in the 3 day entitlement.
Subsequent compassionate/bereavement leave in a calendar year can be accessed on each permissible occasion.
Permissible occasion is when an immediate family or household member contracts a life threatening illness, or sustains a life threatening injury, or dies and in such a situation leave could be utilised as follows:
- if a family member has a heart attack which leads to death an employee can access a total of four days paid leave as they were two separate incidents. Contracting a life threatening illness and subsequently dying are two permissible occasions, however, the first two days entitlement must be taken during the illness.
Procedures
- Download leave form from web or enter leave via ESS
- Complete all sections of the form
- Pass form to Delegated Authority for approval
- Send form to Human Resource Services (M350) when approved if not submitted via ESS
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35.3.2 Study Leave
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35.3.3 Conference, Fieldwork or OSP (Other than during Study Leave)
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35.3.3.1 Circumstances
Except in the case of sickness, or when absent on approved study leave, long service leave, leave without pay or leave for recreational purposes, members of the academic staff are generally required to be on duty throughout the year and particularly during terms. However, in special circumstances and subject to the following provisions, members of academic staff may be granted leave to attend conferences, to undertake fieldwork, or to take an Outside Studies Programme (OSP) during the course of the year.
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35.3.3.2 Definitions
The definitions of these categories are as for study leave and it should be noted in particular that periods of conference leave greater than two weeks in duration must be classified as OSP absences (i.e. in toto).
Absences during Vacations and AVCC Common Weeks
Subject to the prior approval of the head of school concerned, members of academic staff may take special leave during a University vacation or an AVCC common week for the purposes of undertaking field work on an Outside Studies Programme or to attend conferences within Australia. Heads of schools are requested to notify Human Resources through the Dean at the earliest possible date of all approved vacation absences undertaken by themselves.
Absences which involve overseas travel or extend into a University term must be referred to the Dean for prior approval.
It should be noted that when approval for a travel grant is obtained a separate application covering the leave of absence should be submitted in accordance with the above procedures.
Absences During Terms
Applications for leave of absence during a teaching term should be made by written application to the Dean through the head of the school. Each application will be treated on its merits and determined in accordance with the following general principles:
- Unless special circumstances exist, applications for fieldwork or OSP absences during a term will not normally be approved.
- Applications for conference leave must be supported by the head of school. Normally up to two weeks’ leave will be approved if attendance is for the purpose of presenting a paper or chairing a session etc.
- With the approval of the Dean and the agreement of the head of school, periods of leave may be extended to take in the whole or a part of a vacation.
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