|
The smooth functioning of your work area depends on your ability to effectively plan, organise and coordinate the work of people to ensure that objectives are met. |
Be Strategic
Strategic Planning
Continually monitor the services your work area provides to the University and to the community. In consultation with colleagues develop and implement long-range plans, strategies. and budgets to meet agreed objectives.
Policy Development and Implementation
Ensure that University policies and procedures, including employment conditions, are implemented and complied with. Develop, implement and communicate local policies as required. Assist with any policy information relevant to your area of expertise.
University Structure and Function
Maintain an understanding of the organisational structure of the University and of the specific functions of the Administration and Faculties. Acquaint staff with an overview of this structure so that they can develop an appreciation of the interdependency between the University's functions. Ensure they are aware of the University's budget process.
- University Government
- Organisation Chart: Central Administration, Faculties and Schools
- University Budget
Managing Change
Facilitate change by ensuring staff are kept well informed. The supervisory/manager must act in accordance with the relevant Agreement. Implement mechanisms to enable staff to have input into proposed changes. Monitor change and provide constructive feedback to facilitate adjustment to change.
Be Organised
Set Goals
Consult with staff to establish goals that are consistent with the goals of the University. Clarify the role of your work area and its relationships with other parts of the University.
Project Management
Take responsibility for all projects to be carried out in the work area, designing and organising work participatively to meet job and people requirements.
Delegate
Delegate work to individual staff members or committees as appropriate keeping in mind the skills of those staff.
Evaluate and Review
Monitor, evaluate and report on the work area's performance and results against previously established objectives. Prepare the work area for organisational reviews and evaluations (such as curriculum and discipline reviews) and participate in them.
Be Efficient
Comply with Industrial Requirements
Ensure that the conditions contained in industrial awards and agreements are complied with, eg time keeping, salary administration, leave entitlements, etc.
Leave Management
Ensure that adequate leave records are maintained where these are provided for under University policy. Manage leave liabilities within acceptable limits and facilitate clearance of leave in accordance with University policy.
Meetings and Committees
Ensure there are opportunities for regular staff meetings. Establish committees and use them effectively.
Manage Records
Maintain and manage records in line with the Freedom of Information Act and University policy and procedures.
Acting Arrangements
Ensure appropriate arrangements are made to carry out your supervisory responsibilities in your absence.
The Financial Resources
Management
Ensure proper financial management procedures are in place. Estimate and plan for equitable staff workloads. Refer to University policies where these are relevant.
Priorities
As part of a collegial planning process set priorities for use of travel, staff development, equipment and other funds.
Reports
Prepare regular budget and other reports, as appropriate. Make budget information available to staff.
| 
