To ensure your advertisement is placed as quickly as possible it will help if you follow the steps below:
What Do I Need To Do?
Firstly:
New Position
- Send the Position Description for new positions to Lucette Cant / Janet Saldanha via email attachment for classifying. Forms can be found at: Position_Description_Template.rtf
Existing Position
- Ensure that the Position Descriptions for existing positions are up-to-date. Copies can be obtained by contacting Classifications on ext 1239 or email to classifications@admin.uwa.edu.au or by accessing TRIM. Discussing the duties with current or recent incumbents of the position will assist this process.
- Update Position Descriptions to reflect changes on electronic document and send via email attachment to classifications@admin.uwa.edu.au for assessment.
- The Classification Officer will advise you within 2 weeks when the amended Position Description has been assessed and classified.
- If a redeployee is identified you will be advised.
Now You Can:
- Fill out Request to Advertise Form, fax copy to Ros Stevenson on 1194 if Level 4 or above and get appropriate signatures.
- Prepare draft advertisement (see below for example) in an electronic Rich Text Format (RTF) document.
For jobs classified at Levels 1 – 3
- Email Position Description and draft advertisement to the Administrative Assistant, Equity & Diversity or Malcolm Fialho mfialho@admin.uwa.edu.au in the Equity and Diversity Office to seek suitable candidates through the Diversity Job Bank (DJB). Do not send documentation to the DJB prior to classification as the documentation will be returned to you delaying the process. Applications will be promptly sent to you by the Equity and Diversity Office.
- Send the signed Request to Advertise in the internal mail to the Administrative Assistant as soon as possible.
- Advise the Administrative Assistant of outcome.
If the DJB does not find a suitable applicant/s:
- Email draft advertisement and TRIM Reference Number (only classified position documentation will be accepted) to rstevenson@admin.uwa.edu.au in an electronic RTF document, by noon of the Friday 1 week prior to advertising. Do not send documentation to Ros Stevenson prior to classification as the documents will be returned to you delaying the placing of the advertisement.
- Fax Request to Advertise to Ros Stevenson on 1194, even if not signed.
- Send the signed Request to Advertise by internal mail to Ros Stevenson (M350) by the Wednesday prior to the appearance date. NB: Human Resources does not have the authority to publish advertisement without the appropriate approvals.
Levels 4 and above
- Email draft advertisement and TRIM Reference Number (only classified position documentation will be accepted) to rstevenson@admin.uwa.edu.au in an electronic RTF document by noon on the Friday 1 week prior to advertising. Do not send documentation to Ros Stevenson prior to classification as the documents will be returned to you delaying the placing of the advertisement.
- Fax Request to Advertise to Ros Stevenson on 1194, even if not signed.
- Send the signed Request to Advertise in the internal mail to Ros Stevenson (M350) by the Wednesday prior to the appearance date. NB: Human Resources does not have the authority to publish advertisements without the appropriate approvals.
EXAMPLE
SYSTEMS ENGINEER (REF 123)
SCHOOL OF CIVIL & RESOURCE ENGINEERING
- An opportunity to help shape the future
- 3 year appointment
- Closing Date: 1 January 2002
The School of Civil & Resource Engineering is a large teaching and research group, with well equipped laboratory and experimental facilities with many computer driven items of testing equipment.
We are seeking a person with:
- High motivation
- Keeness to embrace new responsibilities
The full position description and the criteria for selection are included in the application package; please refer to application details below. To discuss or clarify any aspects of the position please contact Josephine Bloggs on 9555 5135 or jbloggs@aussie.com.au.
SALARY RANGE: HEE Level 7 $48,928 to $54,424
The University offers an attractive benefits package including generous superannuation, salary packaging, generous leave provisions and a challenging and supportive working environment.
Application Details: Interested applicants must obtain the position’s application package by accessing the website below or telephoning the 24 hour “hotline” on 6488 3733. Essential details of UWA’s application procedures are contained in the package.
http://jobs.uwa.edu.au/
SAMPLES
PERSONAL ATTRIBUTES/BEHAVIOURS (We are seeking a person with:)
A willingness to assist others
An eye for detail
Commitment to Equity and Diversity
Customer focused
Desire to succeed
Embrace change
Energy and vision
Enthusiastic
Entrepreneurial
Flexible
Friendly attitude
Good memory
Initiative and aptitude
Innovative
Keenness to embrace new responsibilities
Motivated
Positive attitude
Professionalism
Responsible
Responsive
Self motivated
Team building capabilities
Team player
Willing to learn
ROLE (Text)
Wear many hats and enjoy the variety
Diverse varied role
Career start opportunity
Varied and vital role
Hands on executive support role
Challenging and varied role
Broad range of responsibilities
POSSIBLE BENEFITS (Blurb or Text)
Career mentoring
Generous superannuation
Sports facilities
Child Care facilities
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