Advertising

To ensure your advertisement is placed as quickly as possible it will help if you follow the steps below:

What Do I Need To Do?

Firstly:

New Position

• Send the Position Description for new positions to Lucette Cant / Janet Saldanha via email attachment for classifying. Forms can be found at: Position_Description_Template.rtf

Existing Position

• Ensure that the Position Descriptions for existing positions are up-to-date. Copies can be obtained by contacting Classifications on ext 1239 or email to classifications@admin.uwa.edu.au or by accessing TRIM. Discussing the duties with current or recent incumbents of the position will assist this process.
• Update Position Descriptions to reflect changes on electronic document and send via email attachment to classifications@admin.uwa.edu.au for assessment.
• The Classification Officer will advise you within 2 weeks when the amended Position Description has been assessed and classified.
• If a redeployee is identified you will be advised.

Now You Can:

• Fill out Request to Advertise Form, fax copy to Ros Stevenson on 1194 if Level 4 or above and get appropriate signatures.
• Prepare draft advertisement (see below for example) in an electronic Rich Text Format (RTF) document.

For jobs classified at Levels 1 – 3

• Email Position Description and draft advertisement to the Administrative Assistant, Equity & Diversity or Malcolm Fialho mfialho@admin.uwa.edu.au in the Equity and Diversity Office to seek suitable candidates through the Diversity Job Bank (DJB). Do not send documentation to the DJB prior to classification as the documentation will be returned to you delaying the process. Applications will be promptly sent to you by the Equity and Diversity Office.
• Send the signed Request to Advertise in the internal mail to the Administrative Assistant as soon as possible.
• Advise the Administrative Assistant of outcome.

If the DJB does not find a suitable applicant/s:

• Email draft advertisement and TRIM Reference Number (only classified position documentation will be accepted) to rstevenson@admin.uwa.edu.au in an electronic RTF document, by noon of the Friday 1 week prior to advertising. Do not send documentation to Ros Stevenson prior to classification as the documents will be returned to you delaying the placing of the advertisement.
• Fax Request to Advertise to Ros Stevenson on 1194, even if not signed.
• Send the signed Request to Advertise by internal mail to Ros Stevenson (M350) by the Wednesday prior to the appearance date. NB: Human Resources does not have the authority to publish advertisement without the appropriate approvals.

Levels 4 and above

• Email draft advertisement and TRIM Reference Number (only classified position documentation will be accepted) to rstevenson@admin.uwa.edu.au in an electronic RTF document by noon on the Friday 1 week prior to advertising. Do not send documentation to Ros Stevenson prior to classification as the documents will be returned to you delaying the placing of the advertisement.
• Fax Request to Advertise to Ros Stevenson on 1194, even if not signed.
• Send the signed Request to Advertise in the internal mail to Ros Stevenson (M350) by the Wednesday prior to the appearance date. NB: Human Resources does not have the authority to publish advertisements without the appropriate approvals.

EXAMPLE

SYSTEMS ENGINEER (REF 123)
SCHOOL OF CIVIL & RESOURCE ENGINEERING

• An opportunity to help shape the future
• 3 year appointment
• Closing Date: 1 January 2002

The School of Civil & Resource Engineering is a large teaching and research group, with well equipped laboratory and experimental facilities with many computer driven items of testing equipment.

We are seeking a person with:

• High motivation
• Keeness to embrace new responsibilities

The full position description and the criteria for selection are included in the application package; please refer to application details below. To discuss or clarify any aspects of the position please contact Josephine Bloggs on 9555 5135 or jbloggs@aussie.com.au.

SALARY RANGE: HEE Level 7 $48,928 to $54,424

The University offers an attractive benefits package including generous superannuation, salary packaging, generous leave provisions and a challenging and supportive working environment.

Application Details: Interested applicants must obtain the position’s application package by accessing the website below or telephoning the 24 hour “hotline” on 6488 3733. Essential details of UWA’s application procedures are contained in the package.

http://jobs.uwa.edu.au/

SAMPLES

PERSONAL ATTRIBUTES/BEHAVIOURS (We are seeking a person with:)

A willingness to assist others
An eye for detail
Commitment to Equity and Diversity
Customer focused
Desire to succeed
Embrace change
Energy and vision
Enthusiastic
Entrepreneurial
Flexible
Friendly attitude
Good memory
Initiative and aptitude
Innovative
Keenness to embrace new responsibilities
Motivated
Positive attitude
Professionalism
Responsible
Responsive
Self motivated
Team building capabilities
Team player
Willing to learn

ROLE (Text)

Wear many hats and enjoy the variety
Diverse varied role
Career start opportunity
Varied and vital role
Hands on executive support role
Challenging and varied role
Broad range of responsibilities

POSSIBLE BENEFITS (Blurb or Text)

Career mentoring
Generous superannuation
Sports facilities
Child Care facilities

Central funding is available for external advertising of operating grant funded positions as follows:

• one advertisement in the West Australian.

Operating grant funded positions (funds received from DEST and Full Fee Funds) under the University Budget comprises Funds 10 and 11 only.

All other advertisements, including those funded from 63, will be charged to the respective Business Unit and Project Grant which must be provided on the Request to Advertise form.

For all senior general staff positions the head of school must prepare a search plan at the time of drafting the advertisement. 

Implementing a search process is a way of broadening the field of well qualified applicants and identifying potential applicants from diverse groups of people.  The search goes beyond the normal advertising process but it does not:

• imply that anyone encouraged to apply through the search plan will be treated other than on merit
• mean that candidates who have no realistic chance of appointment should be encouraged to apply

The search plan should be submitted along with the advertisement and the selection criteria to the Dean for approval.  Particular attention should be given in the search plan to the possibility of identifying qualified female applicants.

The publication in which overseas advertisements is to be placed will be identified by the head of school and endorsed by the Dean. Funding will be based on the cost of 11 column centimetres in the Times Higher Education Supplement. Additional costs will be charged to the school/faculty.

Any additional advertising will be coordinated through Human Resources and charged to school or faculty accounts which must be nominated when submitting advertising material. The request for advertising must be made on the appropriate form.

All general staff positions will be advertised in the Human Resources Job Vacancies webpage.

Information on University personal files is not available to selection committees, therefore staff applying for vacancies must supply all information relevant to their applications.

All applicants need to address the selection criteria in their written application to be considered for interview. Information for internal staff about how to address selection criteria can be obtained by contacting the Centre for Staff Development.

The General Staff Agreement 2009 provides that vacancies are advertised in the Employment Opportunities with a minimum closing period of one week (current practice is a closing period of 2 weeks) with written applications submitted by the closing date specified in the advertisement.

To ensure your advertisement is placed as quickly as possible it will help if you follow the steps below:

What Do I Need To Do?

Firstly:

• Consider the profile of your students and the needs of the School.
• Consider what attributes you are seeking – discussions with colleagues will assist.

Now You Can:

• Prepare position documentation (selection criteria and search plan).
• Fill out a Request to Advertise Form and fax to Ros Stevenson on 1194.
• Get appropriate signatures on Request to Advertise form.
• Prepare a draft advertisement, (see below for example) in an electronic Rich Text Format (RTF) document.
• Email documentation and draft advertisement to rstevenson@admin.uwa.edu.au electronic RTF attachments by close of business Friday 1 week prior to publication.
• Send the signed Request to Advertise form by internal mail to Ros Stevenson (M350) by the Wednesday prior to the first appearance date. Human Resources does not have the authority to publish advertisements without the appropriate approvals. We can only guarantee placement of the advertisement if the documents are received on time, are complete and are in the appropriate format.

EXAMPLE

SENIOR LECTURER (2 POSITIONS) (REF 456)
GP VOCATIONAL EDUCATION AND TRAINING UNIT
SCHOOL OF PRIMARY HEALTH CARE

• Fixed term until 31 December 2004
• Full time with consideration given to applicants seeking a 0.5 appointment
• Closing Date 1 January 2002

Appointees to these positions will have responsibility for the education and training of GP vocational registrars, will be based at General Practice in Claremont and will be involved in considerable travel.

We are seeking people with the following :

• Energy and vision
• Commitment to teaching

SALARY RANGE: Level C $65,810 to $75,885pa (full time)
Plus a clinical loading of $17,669pa (full time) and limited rights of private practice.

Applicants with teaching experience are requested to submit a teaching portfolio as part of their application. For further information regarding the position please contact Professor J Bloggs on 9555 1234 or jbloggs@uwa.com.au

*Located adjacent to the picturesque banks of the Swan River, The University of Western Australia offers an attractive benefits package including generous superannuation, fares to Perth (if applicable) for appointee and dependants along with a removals allowance, generous leave provisions and a working environment that is the envy of many. These and other benefits will be specified in the offer of employment.

Application Details: For copies of the selection criteria please access the website below. Written applications quoting the reference number, personal contact details, qualifications and experience, along with contact detail of three referees should be sent to Director, Human Resources, The University of Western Australia, 1st Floor, Motorola Building, Cnr Fairway and Cooper Street, Crawley WA 6009 by the closing date. If you wish to apply for more than one position, you must complete a separate application form for each position.

http://jobs.uwa.edu.au/

*This paragraph is included only when advertising in a newspaper outside of Western Australia.

Central funding is available for external advertising of operating grant funded positions as follows:

• Academic and Academic Related positions Lecturer B and above (other than chairs):
  One national advertisement, normally in the Australian Higher Education Supplement and an allowance of $AUD500.00 towards one electronic advertisement, or $AUD1000.00 towards advertisement in a further hard copy publication.
  
• Senior Administrative, Senior Professional, and Associate Lecturer/Research Associate positions:
  One advertisement in the West Australian or the Australian Higher Education Supplement, (exceptions may be made for senior specialist positions by agreement with Director, Human Resources.)

Operating grant funded positions (funds received from DEST and Full Fee Funds) under the Unversity Budget comprises Funds 10 and 11 only. All other advertisements, including those funded from 63, will be charged to the respective Business Unit and Project Grant which must be provided on the Request to Advertise form.

For all academic positions the head of school should prepare a search plan at the time of drafting the advertisement. Implementing a search process is a way of broadening the field of well qualified applicants and identifying potential applicants from diverse groups of people. A search goes beyond the normal advertising process but it does not:

• imply that anyone encouraged to apply through the search plan will be treated other than on merit
• mean that candidates who have no realistic chance of appointment should be encouraged to apply

The search plan should be submitted along with the advertisement and the selection criteria to the Dean for approval. Particular attention should be given in the search plan to the possibility of identifying qualified female applicants (see guidelines for search procedures at Attachment A – 7).

Advertising of all employment opportunities in Australia will be in accordance with section A – 3.1.

Heads of school in which the vacancy exists are encouraged to pass on details to colleagues within Australia and overseas. Where appropriate the details should be forwarded to house journals, many of which publish notices of vacancies either at no charge or for a small fee (also chargeable to the school or faculty account unless the total cost of overseas advertising is within the allowance specified in 3.2 above).

Closing dates for academic appointments are usually a minimum of four weeks following publication of the last advertisement for advertisements limited to Australia and 6-8 weeks when applications are sought from overseas. Specialist journals with infrequent editions or long lead times before publication may influence the closing date.

There is no provision in the central funding for the advertising of research grant funded positions or other positions funded by outside bodies. Funding for such advertising (and any relocation costs) is the funding source responsibility.