Human Resources

University Policy on National Police Clearance Certificate

Policy No.
Human Resources
Authoring Organisational Unit
Human Resources - Central Unit
Date Approved
11/01/2010 Revised 24/11/2016
Next Review Date
Approving Body
Senior Deputy Vice-Chancellor And Registrar

The University of Western Australia

University Policy on: National Police Certificates

Purpose of the policy and summary of issues it addresses:

The purpose of this policy is to explain the University's requirements concerning obtaining and assessing NPCs.

This policy applies to all prospective and current University employees.


"child related work" means work that usually involves (or is likely to involve) regular, direct contact with a child in connection with the work categories in the Working With Children legislation.

"delegated authority" means authority that has been delegated from the Vice Chancellor (see Delegations).

"DHR" means the Director Human Resources or authorised delegate.

"NPC" means national police certificate.

"University" means The University of Western Australia.

"WWC Check" means working with children check.

Policy statement:

1 Requirement for a NPC

1.1 A NPC will be a condition of employment where:

  • There is a legal requirement.
  • The University specifies the position requires a NPC based on the inherent position requirements (i.e. security officers, cash handlers etc).

1.2 All employees undertaking child related work are required to obtain both a NPC and a WWC Check.

1.3 Employees will provide a new NPC or WWC Check upon request by the University.

1.4 Where a fixed term employee is in a position that requires a NPC, producing a new NPC that is satisfactory to the University is a requirement for contract extension.

1.5 Employees will immediately notify the DHR of any change to their disclosable criminal record.

2 Assessment

The DHR will assess the relevance of any criminal offence, and determine whether it disqualifies or precludes the applicant from the role.

3 Application Fees

3.1 Where the employee is required to obtain a NPC as a newly imposed requirement within their current role, or through redeployment or management initiated transfer, the University will reimburse the employee for the certificate's cost.

3.2 Where a prospective or current employee applies for a position, they will be responsible for the cost of obtaining the NPC.

4 Application

Application forms are available from, and processed through, Australia Post outlets.

Further information is available from WA Police.

Related forms:


TRIM File No:


Contact position:

Director, Human Resources

Related Policies or legislation:

National Health Security Act 2007

Working With Children

Security Sensitive Biological Agent (SSBA) Standards

WA Police