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HR systems provides high quality administrative support with various applications for HR data management services and reporting facilities.
Contact the HR Help Desk on (+61 8) 6488 7896 for information regarding accessing applications.
All staff
- Employee Self Service (ESS)
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Employee Self Service (ESS) allows you to view leave balances, payslips and other payroll information as well as submit leave requests, Commencing Professional Development Review (CPDR), Professional Development Review (PDR) and Performance Appraisal Review (PAR) to your supervisor.
- HR Service Desk
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Online support for HR queries relating to ESS, Alesco, Web reports, Processing via the web, discoverer and Staff Dashboard.
For any other support queries, contact IT Help.
University administrators
- Alesco
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UWA's HR management and payroll system. It provides feeds to peripheral systems such as Pheme and the Library.
- eRecruitment
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eRecruitment is an online end-to-end recruitment management system that captures all elements of the recruitment, selection and appointment process.
- Online Casual Contracts
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Application developed to create casual appointments online for faster, easier and more secure processing.
- Web Reports
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Payroll reports generated from Alesco for sign-off.
- UWA Staff Dashboard
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Oracle reporting tool to publish selected data from Alesco.
- Position descriptions, standard position descriptions, and advertisements
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Online access to position documentation (including position descriptions, standard position descriptions and advertisements) through the web based records management - TRIM WebDrawer.
- Discoverer reports
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Oracle reporting tool to extract data from Alesco.
Currently unavailable
- User guide
- Discoverer user / training guide [PDF File, 353.6 KB] Updated: 01 Nov 2012
- Processing via the web
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Application developed to permit payment of timesheets and extend contracts on Alesco.
User guide
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Accounts
- Creation
All HR Business Systems account creations are managed and maintained by HR Systems.
Applications for access to HR Systems Accounts must be signed by the approved delegate (Head of School or equivalent).
Following commencement, individual Employee Self Service (ESS) accounts are automatically created for all employees by HR Systems and do not require formal application.
Procedures
- Download the Application for Access to Human Resources Systems form
- Complete all sections
- Pass form to Approved Delegate for approval
- Send form to Human Resources, M350, once approved.
Employees must ensure that all passwords remain secure and confidential. Passwords must not, under any circumstances, be shared within work environments.
- Cessation
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Employees’ HR Business Systems accounts are terminated on their final date of employment with the University.
Employees’ ESS accounts will remain active until October of the financial year following termination for the purposes of accessing previous payslip information or for accessing their Payment Summary.
- Review of access
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Ensuring an employee’s HR Business Systems access and level of permissions are in accordance with the employee’s current role is the responsibility of the approved delegate.
The HR Systems and Benefits Team will verify all HR Business Systems accounts (and permission levels) biannually. This information will be distributed to relevant business units for analysis.
Confidentiality
Employees accessing corporate Human Resources applications must ensure confidential handling of accessible employee data.
University information
CRICOS Code: 00126G
