Human Resources

Employee Self Service (ESS)

Further information

  • Applications and IT


Phone: (+61 8) 6488 1234

Email:  [email protected]

Employee Self Service allows you to view leave balances, payslips and other payroll information as well as submit leave requests.

ESS gives members of staff access to selected information on UWA's personnel/payroll system - Login to ESS.

  1. Access
  2. Quick Start Guide
  3. Update my personal and professional contact details procedure

Update your contact details in ESS so you appear correctly in UWA's new People Finder. Learn more on the Staff Intranet.



You do not need to apply for access to the ESS. An account is automatically created for you when you are added to the HR Management system, Alesco.

Username and Password

Your username is your (full 8 digit) staff number.

The ESS uses its own authentication system - it does not synchronise with Pheme. When your account is first created, your password is based on your date of birth using the format ddmmyy (6 digits). When you log in for the first time, you will be required to change your password, which must be between eight and 15 characters and have A-Z characters and at least one numeric character. The passwords are case sensitive.

Set yourself a secret question and answer at the same time so you can retrieve your password if you forget it.

If the ESS is unable to generate a password, or if you have forgotten the answer to your question, contact the IT Service Desk on 6488 1234.

You should ensure that all passwords remain secure and confidential. Passwords must not be shared within work environments.

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Quick Start Guide