22.1.1 The employee’s supervisor shall discuss performance of duties not later than one month before an increment is due.
22.1.2 The employee’s supervisor, following discussion with the employee, shall submit an incremental report recommending either payment or deferral of the increment provided that where the employee’s supervisor fails to submit an incremental report the employee’s increment will proceed automatically.
22.1.3 Where deferment of an increment is recommended the report shall detail the steps which have been undertaken to address unsatisfactory performance or behaviour in accordance with the University’s procedures for handling unsatisfactory job performance and unsatisfactory job-related behaviour. The employee shall be informed by the supervisor of the reasons therefore and be entitled to reply in writing and to have the reply considered by the Director, Human Resources. The Director, Human Resources shall review the report and consult with the Head before determining whether the recommendation to withhold an increment will be approved. The Head and the employee will be informed of the decision by the Director, Human Resources.
22.1.4 In the event that an increment is deferred the supervisor shall counsel the employee and identify the steps the employee should take to improve their performance.
22.1.5 The decision to defer an increment shall be reviewed within a period not exceeding four (4) months of the date of deferral.
22.1.6 Any subsequent approval for payment of an increment shall be effective from the date approval to proceed is granted. Thereafter, future annual increments shall become due on the original anniversary date.
22.1.7 Subject to clause 42 – Leave Without Pay, the date of incremental adjustment of salaries shall be the anniversary of:
(a) appointment of a new employee;
(b) appointment of an employee to a vacant position at a higher level;
(c) reclassification of an employee’s position to a higher level; or
(d) advancement of an employee to a higher level pursuant to this Agreement.
