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Frequently Asked Questions
- What is the role of the Academic Promotions Committee and who are its members?
- Who can I contact for information on procedures?
- Where can I get help to develop my application?
- Do I need to be on campus to submit my promotion application?
- I have prepared my application and forwarded it to the Head of School. Now what happens?
- What are the deadlines for submitting applications?
- What is the normal timeframe for an application for promotion?
- What is the effective date of promotion?
- Will my submitted material be returned to me once a decision has been made with regard to my application?
- How many copies of my application are required?
- Where do I state my grounds for applying for promotion?
- Can I apply for accelerated promotion?
- Do I have to include SPOTS and SURFs in my teaching folio?
- The Head of School nominates at least four assessors, from both Australia and overseas, the names of whom I do not sight – am I required to nominate assessors in addition to these?
- Is it necessary to number the pages of my application?
- Can I ask for feedback from the Chair if my application is successful?
- If I am unsuccessful, can I ask for feedback and is there a minimum time before I can apply again?
- I currently occupy a tenurable appointment with the University and submit annual activities reports (Academic Portfolio, Tenure). I have not completed my probationary period but understand that should I be successful in my bid for promotion, my appointment will automatically be converted to tenured, not subject to review. Is this correct?
1. What is the role of the Academic Promotions Committee and who are its members?
Academic Promotions Committee Membership 2009
Acting Chair:
Winthrop Professor H Y Izan (UWA Business School)
Vice-Chancellor’s Nominees:
Winthrop Professor Mark Cassidy (Centre for Offshore Foundation Systems)
Winthrop Professor Philippa Maddern (School of Humanities)
Winthrop Professor Susan Prescott (School of Paediatrics and Child Health)
Academic Board Nominees:
To Be Advised
Winthrop Professor Arun Dharmarajan (School of Anatomy and Human Biology)
Winthrop Professor Zed Rengel (School of Earth and Environment)
Acting Elected Staff Representative
Winthrop Professor Tom O'Donoghue (Graduate School of Education)
By invitation:
Ms Beverley Hill (Manager, Equity and Diversity, Human Resources)
In attendance:
Mrs Elizabeth Hutchinson (Executive Officer, Human Resources)
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2. Who can I contact for information on procedures?
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3. Where can I get help to develop my application?
The Executive Officer of the Academic Promotions Committee will be available on Thursdays between 9am – 12 noon for half hour sessions for help with the preparation of applications for promotion. Contact the Executive Officer of the Academic Promotions Committee to make an appointment.
Remember to keep brevity in mind at all times. Supporting documentation can be provided in compact disk or PDF format, keep appendices succinct and restrict their content to only that material essential to demonstrate achievements and contributions in your field.
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4. Do I need to be on campus to submit my promotion application?
No. Applications can be submitted electronically via your Head of School. However, you will need to arrange for the necessary hard copies of the application material, including copies of publications, to be delivered to Human Resources when your application is ready to be submitted. You are also required to sight the comments from the Head of School and Dean of Faculty. However, should you be off campus, this can be done electronically.
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5. I have prepared my application and forwarded it to the Head of School. Now what happens?
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6. What are the deadlines for submitting applications?
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7. What is the normal timeframe for an application for promotion?
Most applications have a turnaround of two months. However, delays are sometimes beyond our control and it can take as long as three months to process an application.
Applications to Level E can take as long as six months to process.
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8. What is the effective date of promotion?
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9. Will my submitted material be returned to me once a decision has been made with regard to my application?
Unless a special request is received, only original publications will be returned.
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10. How many copies of my application are required?
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11. Where do I state my grounds for applying for promotion?
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12. Can I apply for accelerated promotion?
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13. Do I have to include SPOTS and SURFS in my teaching folio?
SPOT evaluations and SURF reports are not mandatory. However, the Committee welcomes these, as do assessors, in order to provide evidence of contributions to teaching. Provide a short summary of the results, explain the omission of any results of student surveys and, if all units are not surveyed, the basis of the selection of units for student survey.
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14. The Head of School nominates at least four assessors, from both Australia and overseas, the names of whom I do not sight – am I required to nominate assessors in addition to these?
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15. Is it necessary to number the pages of my application?
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16. Can I ask for feedback from the Chair if my application is successful or unsuccessful?
All applicants are automatically invited for feedback with the Acting Chair following the outcome of their application for promotion. To arrange an appointment, please contact the Executive Officer of the Academic Promotions Committee, on extension 3215.
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17. If I am unsuccessful can I ask for feedback and is there a minimum time before I can apply again?
If your application is unsuccessful you will be invited to meet with the Acting Chair of the Academic Promotions Committee for feedback. There is no hard and fast rule regarding re-application for promotion. However, you will be guided by the Acting Chair at the feedback session with regard to the timing of a new application.
POLICY STATEMENT: ACADEMIC STAFF PROMOTION – 5. Policy for the Review of Recommendations of the Promotions and Tenure Committee.
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18. I currently occupy a tenurable appointment with the University and submit annual activities reports (Academic Portfolio, Tenure). I have not completed my probationary period but understand that should I be successful in my bid for promotion, my appointment will automatically be converted to tenured, not subject to review. Is this correct?
Yes, it is University policy for an automatic conversion of appointment on successful promotion and you will be notified of this change in status at the time of promotion. Please note that tenured status does not preclude you from Professional Development Review which is an entirely separate procedure administered through your School/Faculty. If you have any other questions, please do not hesitate to contact the Executive Officer.
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